Tag: Blog

How to Plan 5 Common Corporate Events Successfully

5 Common Corporate Events: Purpose, Budget and Ensuring Their Success

Companies have to host corporate events for a number of reasons; some include appreciation for employees, some for training purposes, some to educate on new launches and some to make important decisions for the company. Either way, the company wants the event to be a success.

It is hard to determine an exact budget or assurance of success because company sizes and environments can vary drastically. It is still better to follow a loose guide to estimate what you will need to do for a successful event. Here are a few simple tips and estimated budgets to help you get started:

Product Launches

Purpose of the Event:

To build awareness and buzz around a new product or service.

Ensuring Success:

Focus on getting exposure for and attention to your new product or service. Make sure to invite media-centric guests, so they can create buzz around your launch; your priority should be to get the word out! Come up with a marketing strategy before the event to make sure the product is the center of attention at the launch.

Holiday Parties

Purpose of the Event:

Celebrate the holidays and build morale.

Ensuring Success:

Holiday parties are for your employees to blow off a little steam. Make sure the event is fun and creative so employees can relax and have a good time. Think of different entertainment that you can provide the attendees to make this more than a mundane company event.

Charity Events

Purpose of the Event:

Raise funds to support a cause.

Ensuring Success:

Your purpose is to raise money, so your event really has to wow people. Make use of all the networking the company and employees have to get a good turnout for the event. Pick a worthy cause and promote it well to ensure a successful fundraising event.

Board Meetings

Purpose of the Event:

To make important decisions that will affect the company and its professional course.

Ensuring Success:

These events are held for the shareholders and higher-ups in a company. Make sure the event is less socializing-focused and make decision-making a priority. Rather than putting out a three-course meal before the meeting that could enable lethargy, time your meeting so you can get the board members at their most alert state.

Team Building Events

Purpose of the Event:

Strengthen relationships and encourage networking within a company.

Ensuring Success:

Make sure the event catches the interests of your employees rather than forcing uninteresting activities on them. By catering to their interests, you will ensure that they will enjoy taking part in the event. You will have a better team, and you won’t be wasting company time and money on an event that was unsuccessful in its goal.

If you’re planning a corporate event near the Scottsdale, AZ area, and are looking for venues to rent, we have the best solution for you. Call us at 480-616-0707 or click here to book a venue for your next event!

Common Mistakes in Event Catering That You Should Avoid

Organizing Event Catering – Here Are Some Telltale Tips You Can Ace This Activity

So, your big event is coming up and you are spending days looking for top-notch event venues, decor service providers, and other such vendors. Apparently, everything that is important for a successful event is on your to-do list already.

But have you thought about how important an event menu is? Do you know a small slip-up in choosing your event catering service can cause your event to completely fail?  Yes, you read that right.

There are a lot of things that you need to consider when finalizing an event catering service for important get-togethers in your life, regardless of whether they are corporate events or private family affairs.

The reason organizing event catering is deemed a lot more difficult than choosing other vendors is because you simply can’t choose food or caterers based on the pictures of food that they share with you. While the presentation of food is important, you can’t expect good looking but tasteless or stale cuisine to impress anyone.

Fortunately, there are some telltale guidelines that can help you organize event catering without fail.

Read on to learn what matters in organizing event catering.

1.      Don’t Overdo the Menu

Humans naturally get overwhelmed when they are given too many choices. The same is the case with event catering.

If you include too many food items in the hope of impressing your guests or arranging a lavish event, you will do more bad than good. The most notable disadvantages of doing so include the wastage of money and food.

As much as variety add colors everything, the formula doesn’t work in case of event catering.

Try to keep your menu simple but all-inclusive. Don’t include a lot of items but make sure there is something for everyone to eat by adding items from all three categories including vegan, vegetarian, and non-vegetarian food.

2.      Don’t Let Your Excitement Compel You to Outdo the Budget Limits

When planning events, you have a leave a little buffer in the budget you prepare. As for catering, you must try to leave a small margin when choosing items to be included in the menu.

For example, if you have dedicated $200 to food. Try and include items that collectively cost $170 -$180. However, this margin should not be in more than a couple of hundred dollars or else you will be in crisis.

3.      Get Enough Food Made

If you are expecting 200 guests in your event, add a buffer of at least 10 to 20 people when communicating the number to your event catering vendors. You don’t want to handle embarrassment due to a shortage of food. Do you?

The above-discussed tips may sound like usual advice but they are your 3-step staircase to event success. Try to organize event catering for your upcoming event using these tips and see the difference yourself.

Get in touch with Scottsdale Hangar Parties if you need help!

Event Lighting Plays a Very Important Role in Success of Events

Lighting is What Brings Events to Life – Here’s How

Whether it’s a residential structure, commercial property, public place, or a temporary event, the easiest and cheapest way you can enhance the look of everything is through lighting.

With the introduction of new lighting tools and technologies, increased usage of lights, and awareness of the wonders simple lighting techniques can do, the demand for lighting professionals has increased radically. Yes, we said ‘lighting professionals’ because it has become a separate profession today.

While lighting for homes and properties are too common, something that is still not as popular is that lighting can be the sole reason for the success or failure of all types of events.

If it is a formal corporate event and you add a fancy, colorful lights that keep glistening, you know where you will end up. Likewise, if it is a dance party and you add subtle, single-colored lights without any effect, it’s going to fail badly.

That said, event lighting is extremely important. Businesses’ that realize the importance and effect of effective lighting even endeavor to use specific colors in their logos and boards to develop brand association.

Nonetheless, if you are clueless about how lighting can affect event ambiance and venues, here is your answer.

Below are five ways effective event lighting results in successful events.

1.      Event Lighting Impacts Moods

Colors influence moods and this is especially true when they are displayed intensely, such as through lighting. For example, white and subtle golden lights can feel your guests feel calm and relaxed while red, green, and orange can make them feel energized. Therefore, you must choose event lighting according to the type of occasion.

2.      Lighting Creates Better Experiences

So, you are looking forward to this particular event over the weekend that involves several stage acts. You get ready and reach to the event venue all excited and happy only to find out that the event is completely lit with uniform white lights. Do you think a stage act can deliver a good experience and influence your mood without appropriate lighting effects that they should be enhanced with?

Of course, not!

And this is how event lighting creates experiences. The lights that you choose must be selected considering four things:

  • Nature of the event
  • Event theme
  • Event agenda
  • Event venue

3.      Event Lighting Can Effortlessly Emphasize What Needs To Be Emphasized

As mentioned in the start, the easiest and cheapest way you can decorate events and impress your guests is through event lighting. Not only does effective event lighting make venues a lot better but they can be used to highlight things that need to be highlighted.

For example, if it is a corporate event, the brand’s name and logo can be lit up using the official colors of the brand. In case of a private event like a wedding, the names of the couple can be displayed with added lights to create a unique revelation.

As much as it is important to rent appropriate venues, you can’t expect your event to do wonders without arranging for suitable event lighting.

If you are dubious about choosing the venues and how to go about light selection, leave it all to the team at Scottsdale Hangar Parties.