8 Tips To Transform Your Event Venue
When it comes to transforming an event venue you can do a lot wit nothing. You can change the whole mood of a place by following some of the easiest tips found here. You should be able to take a dark room and fill it with romance or make a silly room serious. All you have to do is think about the mood that you want and where you stand in progress. Usefully ever venue needs some decorations to make things seem easier to fit into the events ambiance.
Color and Boldness
First, you need to add a splash of color and boldness. You can add some boldness by getting some nice things like cloths and other decorations to bundle or design your room with. If you get a lot of long sheets of interesting fabric you will be able to add both color and boldness to the venue. You can let them hang from the ceiling or have them gently flow through the room. Your creativity has no limits when it comes to adding colors and boldness. The only thing that you want to avoid is colors that will be too bright for the occasion. If you are going for romance stick with red hues; if you are going for party, stick with some of the brighter and bold colors. The decorations are at your discretion, but first, you need to make sure that you don’t have any limits because of venue rules. Simply ask before signing a contract with them.
You should also think about small, little things that will be great accents. You can go to make low-priced craft places and find a million things to use as accents. You may want to purchase a bag filled with seashells are you may want to use simple things like petals and pearls. When it comes to romance, you can’t get any more romantic than with rose petals and pearl beads. If you are on a budget, you can find plenty of things like fake crystals, pieces of glass, stones, and other things to place on the tables to accent the place. If using smaller objects to give the venue a hint of mood changing, you can change the complete look by assign height.
When you go to add some height you will want to use tall things to add some height to the room. You may want to use things like pillars or candle holders to get the dimension going. If you have a small place, the height will give you some added depth to the place. You should also know that if you use tall center pieces, this will work too. The only thing is that you want to make sure that the items will not easily be knocked over. This can save a lot of your guests from being hurt.
Also, if you use a matching décor, you can take out of the darkness and add a good bit of color. However, you don’t want too much color so if you match the tablecloths with the floor runner or to some of the other decorations it will all seem to come together. If that doesn’t do the trick, then flowers will.
When you use flowers you are able to change the room entirely. This tends to make everything seem brighter and glowing. If you want radiance, you should order some flowers to be set down here and there. You don’t have to go overboard on the flowers, but if you watch your budget, you should be able to squeeze precious flowers in here and there.
However, maybe it is not the décor of the room, but the size of the room that bothers you. If you change the tables in the venue, you will be able to make the room feel smaller or bigger. For rooms or venues that are smaller, you should add round tables in the place. The round tables will give the illusion that there is more room, and also your guests will be able to feel it. If you would like to make a larger room appear to be smaller you can always add long tables into the mix.
The last tip is the lighting. The lighting is everything in a mood. If you want people to be aware and place bids or donations, you will want the lighting to be fairly bright. This will get the attention of the guests, but it won’t give them a headache. You should also dim the lights if you want a night of romance and passion to b present.
9 Surprise Elements to Make Your Corporate Party Stand Out
Employees can get sick of attending the same old corporate events, so you need a way to get them excited about attending yours. Make your events stand out and become memorable by adding that one special element that will push them that extra mile.
Here are a few fun ideas that you can incorporate into your next corporate party to make sure people keep talking about it:
Everyone loves a good old fashioned karaoke night. There’s not much that goes into planning a night like this except booking a location that already has a setup or then hiring someone that can come in and set up a screen and projector for your event; a quick and easy way to add some oomph to a dull party.
If you have the time and budget, have a company come in and set up casino tables and send dealers. A casino night is a super memorable way for employees to get together and have an enjoyable night. You can get a Vegas-style party right in your town. You can even hire Vegas-style showgirls for a fun photo op.
Close Up Magic
Hire a magician to perform close up magic in small crowds around the party. Close up magic is a lot more interactive and fun for guests since they don’t just have to sit on a seat and watch. This way, they can still walk around and network without missing out on the experience.
Team Obstacle Course
Who said corporate parties have to be at night? Have a day time event where you can divide up your employees into teams and have them go through an obstacle course. This will be a fun and memorable experience and also a great team-building exercise.
There are comedians that specialize incorporate humor, and who doesn’t love to laugh? You can hire a corporate comedian to tell office-related jokes; these jokes will be relatable to your employees and you don’t have to worry about anything non-kosher or inappropriate.
This is a great way to get employees talking to each other at bigger companies. Post a topic on the top of each table and anyone standing around it has to speak about the topic. People will move to another table after sharing personal or professional stories on the topic. This can be an excellent way to network within a company.
Circus or other entertainment acts can be a once in a lifetime experience for your corporate event guests. With fire breathers, acrobats and aerialists around, people will be in awe of the entertainment. With an act like this, your event will be one to remember.
This is another way to get people at an event talking and mingling. By assigning characters to all the guests, and giving them storylines, they will be forced to break out of their comfort zones and talk to new people in order to solve the mystery.
Immersive Food and Drink Stations
Try setting up a make your own taco station, or assemble your own sundae, or why not a DIY bar where guests can experiment with making cocktails? This would be a fun and interactive element to add to your party that guests are sure to enjoy.
Some of these ideas require a bigger, more open space to pan out. Instead of renting halls or conference rooms in hotels, try booking a hangar to get the space you need for your event. If you are in the Scottsdale, AZ area, you can book a hangar here.
Lighting is What Brings Events to Life – Here’s How
Whether it’s a residential structure, commercial property, public place, or a temporary event, the easiest and cheapest way you can enhance the look of everything is through lighting.
With the introduction of new lighting tools and technologies, increased usage of lights, and awareness of the wonders simple lighting techniques can do, the demand for lighting professionals has increased radically. Yes, we said ‘lighting professionals’ because it has become a separate profession today.
While lighting for homes and properties are too common, something that is still not as popular is that lighting can be the sole reason for the success or failure of all types of events.
If it is a formal corporate event and you add a fancy, colorful lights that keep glistening, you know where you will end up. Likewise, if it is a dance party and you add subtle, single-colored lights without any effect, it’s going to fail badly.
That said, event lighting is extremely important. Businesses’ that realize the importance and effect of effective lighting even endeavor to use specific colors in their logos and boards to develop brand association.
Nonetheless, if you are clueless about how lighting can affect event ambiance and venues, here is your answer.
Below are five ways effective event lighting results in successful events.
1. Event Lighting Impacts Moods
Colors influence moods and this is especially true when they are displayed intensely, such as through lighting. For example, white and subtle golden lights can feel your guests feel calm and relaxed while red, green, and orange can make them feel energized. Therefore, you must choose event lighting according to the type of occasion.
2. Lighting Creates Better Experiences
So, you are looking forward to this particular event over the weekend that involves several stage acts. You get ready and reach to the event venue all excited and happy only to find out that the event is completely lit with uniform white lights. Do you think a stage act can deliver a good experience and influence your mood without appropriate lighting effects that they should be enhanced with?
Of course, not!
And this is how event lighting creates experiences. The lights that you choose must be selected considering four things:
- Nature of the event
- Event theme
- Event agenda
- Event venue
3. Event Lighting Can Effortlessly Emphasize What Needs To Be Emphasized
As mentioned in the start, the easiest and cheapest way you can decorate events and impress your guests is through event lighting. Not only does effective event lighting make venues a lot better but they can be used to highlight things that need to be highlighted.
For example, if it is a corporate event, the brand’s name and logo can be lit up using the official colors of the brand. In case of a private event like a wedding, the names of the couple can be displayed with added lights to create a unique revelation.
As much as it is important to rent appropriate venues, you can’t expect your event to do wonders without arranging for suitable event lighting.
If you are dubious about choosing the venues and how to go about light selection, leave it all to the team at Scottsdale Hangar Parties.
Three Common AV Mistakes that Event Organizers Make
AV production in events is a really tricky thing. Organizers and managers only understand its importance when it fails and doesn’t produce the desired results. Unlike food and catering that is centered at some particular point in an event, seamless AV production is needed throughout the proceedings.
However, event planners and managers commit some mistakes that often lead to audio-video production difficulties or even failure during the event. Let’s have a look at all those AV mistakes that can easily be avoided with prior planning.
1) Not Taking Into Account the Entertainment Rigging
If your corporate event is heavy on music and entertainment, then you must take care of rigging settings to ensure impeccable AV production. For instance, the music band going to perform at your event might come with some hanging equipment. To accommodate them with your stage setting, you will need the rigging points.
Asks the music artists beforehand if they need rigging points for their equipment and also work in close coordination with the venue manager to arrange them. Otherwise, be prepared for the last minute mayhem.
2) Not Assessing the Quality and Outreach of the Sound
Keep in mind that the loudness is not the only indicator to assess the sound quality of the system you are going to use at the event. What’s the point of great loudness if the sound quality is bad and couldn’t capture the texture of the singer and pick up the sound of every single instrument?
If you are hosting the event at a large venue, then it also becomes important to check the outreach of the sound. Use sample track and see how they are heard at the front row, the middle row and at the back of the venue. You might need to use delayed speakers for the back rows to create a synchronized sound environment throughout the venue. Do all this before the event instead of finding these issues in the attendees’ bad reviews.
3) Not Factoring in Visual and Audio Inputs
Many people don’t factor in how many audio inputs their sound mixing boards offer. This can create a considerable problem as the event proceeds, for example when an extra microphone can’t be plugged in. Similarly, you must know if you need extra video switchers for the vision mixer. Do all these calculations beforehand to avoid any AV compromise during the event.
Using In-House AV: A Better Option
There is one way to avoid major AV slip-ups during the event i.e. work with the in-house AV equipment and team. First of all, it streamlines the coordination and communication. Instead of three different parties (you, the AV production company and the venue management) trying to figure out whom to talk to, you can have more clear coordination when you are directly working with the venue AV team.
This definitely reduces the probability of AV slip-ups. On top of that, in-house AV production comes at a lesser price.
Scottsdale Hanger Parties provides first-rate services for incentive events and corporate parties in Arizona. In their long list of venue services, they also provide in-house AV production for events.