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Common AV Mistakes that Event Organizers Make

Three Common AV Mistakes that Event Organizers Make

AV production in events is a really tricky thing. Organizers and managers only understand its importance when it fails and doesn’t produce the desired results. Unlike food and catering that is centered at some particular point in an event, seamless AV production is needed throughout the proceedings.

However, event planners and managers commit some mistakes that often lead to audio-video production difficulties or even failure during the event. Let’s have a look at all those AV mistakes that can easily be avoided with prior planning.

1) Not Taking Into Account the Entertainment Rigging

If your corporate event is heavy on music and entertainment, then you must take care of rigging settings to ensure impeccable AV production. For instance, the music band going to perform at your event might come with some hanging equipment. To accommodate them with your stage setting, you will need the rigging points.

Asks the music artists beforehand if they need rigging points for their equipment and also work in close coordination with the venue manager to arrange them. Otherwise, be prepared for the last minute mayhem.

2) Not Assessing the Quality and Outreach of the Sound

Keep in mind that the loudness is not the only indicator to assess the sound quality of the system you are going to use at the event. What’s the point of great loudness if the sound quality is bad and couldn’t capture the texture of the singer and pick up the sound of every single instrument?

If you are hosting the event at a large venue, then it also becomes important to check the outreach of the sound. Use sample track and see how they are heard at the front row, the middle row and at the back of the venue. You might need to use delayed speakers for the back rows to create a synchronized sound environment throughout the venue. Do all this before the event instead of finding these issues in the attendees’ bad reviews.

3) Not Factoring in Visual and Audio Inputs

Many people don’t factor in how many audio inputs their sound mixing boards offer. This can create a considerable problem as the event proceeds, for example when an extra microphone can’t be plugged in. Similarly, you must know if you need extra video switchers for the vision mixer. Do all these calculations beforehand to avoid any AV compromise during the event.

Using In-House AV:  A Better Option

There is one way to avoid major AV slip-ups during the event i.e. work with the in-house AV equipment and team. First of all, it streamlines the coordination and communication. Instead of three different parties (you, the AV production company and the venue management) trying to figure out whom to talk to, you can have more clear coordination when you are directly working with the venue AV team.

This definitely reduces the probability of AV slip-ups. On top of that, in-house AV production comes at a lesser price.

Scottsdale Hanger Parties provides first-rate services for incentive events and corporate parties in Arizona. In their long list of venue services, they also provide in-house AV production for events.

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