8 Ways To Work Successfully With Your Event Venue
You need to find a way to work very successfully with your event venue. You want to make this great event work the best that it cam. You will of course have some problems happen with your event planning, but you want things to go as good as they possibly can.
1. The first way to work with your event venue is to try and reach your goals. You want to set goals for your event and try and make them all happen. You want to use as much information as you can so that you can have the best possible event that you can.
2. You will want to do a lot of research for your event venue. You want to try and reach the maximum potential that you can so that you are not left with a bad event planning process. You want to use the most information that you can so that you can have the right ideas for your party and get a great response as well.
3. You should try to incorporate as much fun and excitement into your next event planning process as you can. There is no sense in having a party if you are not going to include fun. You will want to make sure that you are reaching the most fun that you can for your event planning processes. Find ways to bring life and entertainment to your event without breaking your budget.
4. Make sure that you are on a budget. This is very important. You want to be on a good budget that you feel good about so that you are not spending too much money. You do not want to break your budget and end up losing money in the end.
5. Get all your friends and other members of the planning process ready to work. You will want them to be there for you and ready to pitch in to make this event even better. You cannot have enough help when it comes to planning the perfect event. You will feel better and get to relax a little more when you have more help.
6. Add some flair to your next event. You want to add a little bit of fun and entertainment to your next party. Keeping people interested in your event is not always easy. You want to make sure that you are getting them ready for a night of fun and keep their interest in your event.
7. Advertising up your party is very important. You want to reach a lot of different people so that you are getting the maximum amount of interest into your party. You will have a better response when you are advertising in the newspaper, by mail, email and any other way that you can think of.
8. Do not get worked up. This is the most important thing that you can do to make your great event go better. You will want to make sure that you are putting a lot of hard work into your event, but you do not wan to over work yourself. Remember to have fun and do not be afraid to relax.
Remember, having a great event is not going to be easy, but with the right planning and a little bit of fun, you can have the best event ever.
8 Tips To Transform Your Event Venue
When it comes to transforming an event venue you can do a lot wit nothing. You can change the whole mood of a place by following some of the easiest tips found here. You should be able to take a dark room and fill it with romance or make a silly room serious. All you have to do is think about the mood that you want and where you stand in progress. Usefully ever venue needs some decorations to make things seem easier to fit into the events ambiance.
Color and Boldness
First, you need to add a splash of color and boldness. You can add some boldness by getting some nice things like cloths and other decorations to bundle or design your room with. If you get a lot of long sheets of interesting fabric you will be able to add both color and boldness to the venue. You can let them hang from the ceiling or have them gently flow through the room. Your creativity has no limits when it comes to adding colors and boldness. The only thing that you want to avoid is colors that will be too bright for the occasion. If you are going for romance stick with red hues; if you are going for party, stick with some of the brighter and bold colors. The decorations are at your discretion, but first, you need to make sure that you don’t have any limits because of venue rules. Simply ask before signing a contract with them.
You should also think about small, little things that will be great accents. You can go to make low-priced craft places and find a million things to use as accents. You may want to purchase a bag filled with seashells are you may want to use simple things like petals and pearls. When it comes to romance, you can’t get any more romantic than with rose petals and pearl beads. If you are on a budget, you can find plenty of things like fake crystals, pieces of glass, stones, and other things to place on the tables to accent the place. If using smaller objects to give the venue a hint of mood changing, you can change the complete look by assign height.
When you go to add some height you will want to use tall things to add some height to the room. You may want to use things like pillars or candle holders to get the dimension going. If you have a small place, the height will give you some added depth to the place. You should also know that if you use tall center pieces, this will work too. The only thing is that you want to make sure that the items will not easily be knocked over. This can save a lot of your guests from being hurt.
Also, if you use a matching décor, you can take out of the darkness and add a good bit of color. However, you don’t want too much color so if you match the tablecloths with the floor runner or to some of the other decorations it will all seem to come together. If that doesn’t do the trick, then flowers will.
When you use flowers you are able to change the room entirely. This tends to make everything seem brighter and glowing. If you want radiance, you should order some flowers to be set down here and there. You don’t have to go overboard on the flowers, but if you watch your budget, you should be able to squeeze precious flowers in here and there.
However, maybe it is not the décor of the room, but the size of the room that bothers you. If you change the tables in the venue, you will be able to make the room feel smaller or bigger. For rooms or venues that are smaller, you should add round tables in the place. The round tables will give the illusion that there is more room, and also your guests will be able to feel it. If you would like to make a larger room appear to be smaller you can always add long tables into the mix.
The last tip is the lighting. The lighting is everything in a mood. If you want people to be aware and place bids or donations, you will want the lighting to be fairly bright. This will get the attention of the guests, but it won’t give them a headache. You should also dim the lights if you want a night of romance and passion to b present.
Creating a Guest List for a New Years Eve Party
When planning a New Years Eve party, one of the most important items of business is creating the guest list. This is important because the number of guests you plan to have at your party will influence a number of the decisions at the party. Some of these decisions may include the location of the party as well as the food which will be offered. However, this is not the only reason why it is important to create a guest list early. It is also important to do this so you can make plans for potential conflicts which are an unfortunately occurrence in any circle of friends. This article will discuss the mediation a party host often has to perform and will also discuss how the guest list has an impact on other elements of the party.
One unfortunate aspect of planning a New Years Eve party is that the host may sometimes have to make difficult decisions when she is creating her guest list. These decisions arise if there are guests at the party who do not get along. The host may be friends with all of the people they wish to invite but they may also be aware that some of their guests may not get along. This can put the host in a difficult position when creating the guest list. If the party is going to be a rather small event, the host may have to decide to eliminate certain people from the guest list if they believe they will cause an incident or make the party uncomfortable for other guests. If the event will be rather large it is less of a concern because it is possible these people may not even see each other at the party and if they do, they will certainly not be pressured to interact because there will be so many other guests. However, the host will have to use her discretion when creating the guest list and if she believes the guests will not be able to behave maturely at the party she may choose to eliminate one or more of the guests who is likely to cause a problem.
The guest list will greatly affect the location of the party. For example if you plan to host a small party for only a handful of guests you will likely have no problems hosting the party in your home. However, if you plan to invite hundreds of guest, it can be impossible to host the party in your home, unless you own an extremely large home. You will most likely have to rent a restaurant or catering hall to host your party in a location which will be large enough to accommodate all of your guests. The size of your guest list will also impact the location you select because many locations may set a minimum on the amount of guests required to reserve the room. This means you will have to pay for a certain number of guests even if you do not plan to have this many guests in attendance.
The size of your guest list will also impact the food you plan to serve at your New Years Eve party. Planning an elaborate sit down dinner for a few guests is relatively simple but this becomes more difficult for a larger group. If you invite many guests you may prefer to offer a buffet or only serve appetizers and desserts at your New Years Eve party.
Your Event Logistics
There are many things that you need to look out for when you are planning an event that will be a great success. You will want to take into consideration all the things that can go wrong so that you are prepared for the things that can make your event turn bad. You want to be prepared and able to take on any challenges that come your way.
1. The first thing that you need to do is make sure that you are able to keep your event on track. There are so many things that can go wrong when you are planning something. You do not want to get discouraged when it comes to planning something wonderful. You want to keep the event going the right way so that you do not give up and get frustrated. You need to keep patience and keep motivated so that you are getting exactly what you want and need for your event.
2. You have to make sure that you are not planning your event for a day that is already taken by another event. You want to keep the dates open so that you are not interfering with other big parties because you want everyone to show up to yours. You will want to check the dates that are best first so that you can start planning the big party. Once you have the right date, you can then start to book everything else so that you are able to make sure everyone can come.
3. Keep organized. Being on the right track is the best way to stay focused on what you need to get done? You will want to make sure that you are able to keep things running well and on track. The best way to do this is to stay focused. You will want to have accurate records of everything that you are doing so that you not wandering later. You will want to make sure that you get receipts for everything that you pay for. You will want this to ensure that you get what you are paying for.
4. Keep aware of unexpected things that can happen. You will want to be on the lookout for any thing that can come up. You will be better off when you are prepared for the bad things and able to keep up on them. You will find that when you have things handled before they happen, you will be better prepared and able to handle anything that can come your way. This is the one reason why you need to make sure that you are going to have a back up plan.
5. Trying to make the best event ever is not going to happen on its own. You will want to be motivated and able to stay on track. Keeping on the right path is the best way to make sure that you are able to have the perfect event planned. You will feel better and get things done easier. You need to be ready to work and keep things moving. Staying committed to your cause is going to help you with your event planning and making things happen.
These are all great ways to make the event be a success. You will feel better and have a better experience when you are going to be prepared and organized. These are the top things that make an event work and you will find it fun and exciting when you have the right tools.
3 Venue-Based Pre-Wedding Events You Should Consider
For many people, their wedding is a once-in-a-lifetime event. There is a reason why it is called the ‘big day.’ It won’t be wrong to say it is the biggest day of one’s life (barring the day of their birth, of course). However, celebrating a day that changes the course of your life within a couple of hours seems lacking and underwhelming sometimes.
This is the reason why there exist multitudes of pre-wedding celebrations. Among them, some can be arranged within the house. Some are destination-based and require traveling. And some of them need a venue just like the main wedding day. Here, we are going to discuss pre-wedding events that are supposed to be held in a dedicated venue.
1) Rehearsal Dinner
Rehearsal dinner is probably the most popular pre-wedding event in the US. This event is held the night before the wedding where families, close friends and people helping with the arrangements gather and have a spread. Rehearsal dinner is surely less formal than the wedding event. There are many reasons to have them. As the name suggests, it gives the bride, groom, groomsmen, and bridesmaids to rehearse their entries, speeches, etc.
Moreover, it is a great window to relax after the long-drawn-out span of wedding arrangements. It also helps particularly bride and groom to relieve themselves of the jitters of the big day. A rehearsal dinner is also great to recognize and thank all those people who have been helping you with the wedding work.
2) Wedding Breakfast
It is relatively a newer trend and gradually catching on with couples. A wedding breakfast is a more relaxed, cordial and casual gathering than rehearsal dinners. Wedding breakfasts are great to set the mood of your big day. Like a rehearsal dinner, it also allows you to freshen up and divest yourself of the preparation burnout.
Wedding breakfast can also be improvised as a reception for all of your out-of-town guests. To make this event smooth sailing, you must schedule your engagements with vendors accordingly. Otherwise, your cell phone will remain abuzz and you can’t get the window of respite you are looking for in the first place.
3) Stage and Drag Party
The pre-wedding event is actually a Canadian tradition but has also become popular in some US states in the last couple of years. This pre-wedding event is less of a celebration and more of a fundraiser for the marrying couple. If you have decided to have this peculiar pre-wedding event, make sure it has a celebratory zing as well. Book it in a venue and make sure the guests are treated the way they should be as your loving donors.
If you are looking for a venue for pre-wedding events, then consider Scottsdale Hanger Parties It offers all the logistical arrangements for all sorts of pre-wedding events with its in-house catering, lighting, and photography and music facilities. The venue is good enough to set the customized ambiance of your choice.
Why Hiring an Event Planner Can Save Your Life
Event planning is a stressful job, especially if you’re planning your own event. Rather than getting caught up in the minor details of the occasion you’re planning, you can leave it up to an event planner who knows how to do their job. In fact, event planners can often save you from destroying your event by helping you make realistic decisions. Here are some reasons why you might need to hire an event planner too:
They Are Responsible
Event planners stress over every part of the event you want to host because they know they’re responsible for anything that goes wrong. They know how to plan and work on a budget. They have contacts in different industries like catering and décor. They can make appointments for you to visit food vendors and decide the menu. Since they work in the event management industry, they have experience with a variety of vendors and know who’s reliable and will give you the best for your occasion. If you need a host for your event as well, such as for a wedding, you can hire them as well. This leaves you with the luxury to mingle with your guests and actually get a chance to eat as well.
They Are Realistic
Event planners will do their utmost best to follow your guidelines on the itinerary for your event. However, a smart organizer will know when your ideas are going too far and how they can ensure they plan as close to your requirements as possible. Sometimes, we feel that an idea is realistic when we see it from afar but someone who’s in the industry will have a better idea of what’s falling within our budget and what isn’t. Of course, they won’t discredit your ideas altogether. Instead, they will help you come to a compromise with something that you’re not only satisfied with but that doesn’t leave you with a huge mess to clean up afterwards. Remember—just because you could do it doesn’t mean you should.
They Are Efficient
Event planners earn their living from helping you have the best event possible. They know that if you lose money or your event fails, they failed at their job. This is why they’ll work full-time to link you with the best vendors, caterers, and decorators to work for your event. Many caterers turn out to be unreliable and inefficient, but you’ll only find out once they’ve ruined your long awaited event. To avoid being left with a dent in your pocket and no event to show for it, hire an event planner with experience in the industry.
If you want to check out our event planning services, take a look at our website here and see if any of our services seem like a good fit for you. We’ll make sure you have a memorable event that you’ll be proud of hosting, all while getting a chance to enjoy it as well.
Why a Professional Photographer Is the Best Option for Covering Corporate Awards Celebrations
Corporate awards celebrations are hard work. Everyone at the office is in attendance. This means everyone’s going to be judging you, the host, as well. Why not lessen the stress you have by sharing the burden?
Hiring a professional event photographer can really save your life. They know the ins and out of event coverage way better than you. Put your Smartphone camera away and call a professional to help you out.
Here are some reasons why you need to call someone to cover your event:
The last thing you need when managing such a big event is someone you can’t count on. Hiring a photographer will give you a sense of security. You’ll know that there’s someone reliable taking the photos for your event.
In case you lose the photos, you’ll know that your photographer has a backup file that you can ask them for. They’ll also make sure to be on time and cover everything from the start till the end.
While you’re busy managing other things, someone is out there capturing the evidence of all your hard work.
Another reason you should opt to hire someone is that they’re creative. Photographers are trained in capturing photos from different angles. They know what looks good and when. They’ll tell you the different ways they want you to pose to get the best photos for your event.
Photographers have an eye for catching photography-worthy moments. They’ll know better than an amateur what needs to be shot on camera and what doesn’t. You don’t want an amateur taking photos of people looking uninterested, or yawning during the CEO’s speech.
You may think that having a photographer in the room will make people uncomfortable. People might not be able to interact without feeling watched. But the best part of a skilled photographer is that they know how to work through a room without even being noticed.
They also know exactly what shots need to be candid. If you provide them a list of people who need to be photographed, they’ll make sure to cover them all.
They Have Equipment
You probably don’t have the lighting and flash equipment that a photographer does. A professional photographer will ask you questions about the timings and the type of event you’re hosting. This is so that they can decide what kind of equipment to bring to give you the best photos.
An awards celebration is usually in the evening. It’s held indoors as well. Someone who knows about lighting will be able to provide the right tools for creating natural-looking lighting even inside.
With the professional equipment that an event photographer has, comes the editing. They know how to add that special touch that makes your photos stand out. With the right photos, you can even use them to advertise your company.
9 Surprise Elements to Make Your Corporate Party Stand Out
Employees can get sick of attending the same old corporate events, so you need a way to get them excited about attending yours. Make your events stand out and become memorable by adding that one special element that will push them that extra mile.
Here are a few fun ideas that you can incorporate into your next corporate party to make sure people keep talking about it:
Everyone loves a good old fashioned karaoke night. There’s not much that goes into planning a night like this except booking a location that already has a setup or then hiring someone that can come in and set up a screen and projector for your event; a quick and easy way to add some oomph to a dull party.
If you have the time and budget, have a company come in and set up casino tables and send dealers. A casino night is a super memorable way for employees to get together and have an enjoyable night. You can get a Vegas-style party right in your town. You can even hire Vegas-style showgirls for a fun photo op.
Close Up Magic
Hire a magician to perform close up magic in small crowds around the party. Close up magic is a lot more interactive and fun for guests since they don’t just have to sit on a seat and watch. This way, they can still walk around and network without missing out on the experience.
Team Obstacle Course
Who said corporate parties have to be at night? Have a day time event where you can divide up your employees into teams and have them go through an obstacle course. This will be a fun and memorable experience and also a great team-building exercise.
There are comedians that specialize incorporate humor, and who doesn’t love to laugh? You can hire a corporate comedian to tell office-related jokes; these jokes will be relatable to your employees and you don’t have to worry about anything non-kosher or inappropriate.
This is a great way to get employees talking to each other at bigger companies. Post a topic on the top of each table and anyone standing around it has to speak about the topic. People will move to another table after sharing personal or professional stories on the topic. This can be an excellent way to network within a company.
Circus or other entertainment acts can be a once in a lifetime experience for your corporate event guests. With fire breathers, acrobats and aerialists around, people will be in awe of the entertainment. With an act like this, your event will be one to remember.
This is another way to get people at an event talking and mingling. By assigning characters to all the guests, and giving them storylines, they will be forced to break out of their comfort zones and talk to new people in order to solve the mystery.
Immersive Food and Drink Stations
Try setting up a make your own taco station, or assemble your own sundae, or why not a DIY bar where guests can experiment with making cocktails? This would be a fun and interactive element to add to your party that guests are sure to enjoy.
Some of these ideas require a bigger, more open space to pan out. Instead of renting halls or conference rooms in hotels, try booking a hangar to get the space you need for your event. If you are in the Scottsdale, AZ area, you can book a hangar here.
5 Common Corporate Events: Purpose, Budget and Ensuring Their Success
Companies have to host corporate events for a number of reasons; some include appreciation for employees, some for training purposes, some to educate on new launches and some to make important decisions for the company. Either way, the company wants the event to be a success.
It is hard to determine an exact budget or assurance of success because company sizes and environments can vary drastically. It is still better to follow a loose guide to estimate what you will need to do for a successful event. Here are a few simple tips and estimated budgets to help you get started:
Purpose of the Event:
To build awareness and buzz around a new product or service.
Focus on getting exposure for and attention to your new product or service. Make sure to invite media-centric guests, so they can create buzz around your launch; your priority should be to get the word out! Come up with a marketing strategy before the event to make sure the product is the center of attention at the launch.
Purpose of the Event:
Celebrate the holidays and build morale.
Holiday parties are for your employees to blow off a little steam. Make sure the event is fun and creative so employees can relax and have a good time. Think of different entertainment that you can provide the attendees to make this more than a mundane company event.
Purpose of the Event:
Raise funds to support a cause.
Your purpose is to raise money, so your event really has to wow people. Make use of all the networking the company and employees have to get a good turnout for the event. Pick a worthy cause and promote it well to ensure a successful fundraising event.
Purpose of the Event:
To make important decisions that will affect the company and its professional course.
These events are held for the shareholders and higher-ups in a company. Make sure the event is less socializing-focused and make decision-making a priority. Rather than putting out a three-course meal before the meeting that could enable lethargy, time your meeting so you can get the board members at their most alert state.
Team Building Events
Purpose of the Event:
Strengthen relationships and encourage networking within a company.
Make sure the event catches the interests of your employees rather than forcing uninteresting activities on them. By catering to their interests, you will ensure that they will enjoy taking part in the event. You will have a better team, and you won’t be wasting company time and money on an event that was unsuccessful in its goal.
If you’re planning a corporate event near the Scottsdale, AZ area, and are looking for venues to rent, we have the best solution for you. Call us at 480-616-0707 or click here to book a venue for your next event!
How to Pick the Right Day for Your Corporate Event?
Planning and holding a corporate event and making it a success involves hard work. From selecting the right venue to set up the right itinerary, every big and small thing matters when you want your corporate event to be a hit among your staff and outside attendees. Among all these things, picking the right day for holding a corporate event also matters very much.
No matter how stunning your venue and tasty your menu is, you won’t be able to pull in the crowd if your corporate event is being held at a wrong date. So, what are those wrong dates and how to steer clear of them? Read on to find out.
Don’t Plan it in and Around Holiday(s)
Often, organizations get selfish and pick an event date that falls in and around holidays. Companies need to remind themselves that people, especially in the roles of staffer and employee, diligently keep track of dates. There is no way you can fool them by saying that it is just a coincidence. If you persist with your event on such a date, then be prepared for getting an abysmal response.
If you want to make your corporate event a success, then take its planning seriously. Reserving a full working day for it won’t harm your business. The success of your corporate event will reap you some tangible benefits in the long run.
Take the Weather Forecast into Account
Sweating and grinding it out to organize a corporate event only to get it washed up by weather— this is the most underwhelming thing an organizer could go through. If you don’t want to experience such heartbreak, then also take the local weather forecast into account. This becomes very important, especially if you are hosting the event at an open-air venue.
But even if you are using an enclosed venue, you need to make sure the day you have chosen is not going to experience a downpour or snowstorm or some other acute weather activity.
People Love Sports, and it Wins Over Events
The other blunder many corporate organizers make is that they choose the date for the event without considering if any major sporting event is going on around the same time. For instance, holding a corporate event on the eve of Super Bowl is just a recipe for disaster, even if you have used the best of the best venue, catering, and entertainment services. Similarly, any big event or match of baseball, basketball, football, or soccer can affect the attendance of your event.
Is Any Local Event Going On?
Lastly, also keep an eye on the local events happening in Arizona while planning your corporate event. Please avoid a clash with any such popular local event. Events like Beer Week and Renaissance festival get a lot of traction and may affect your event to some extent.
After picking the right date for your corporate event, take a seasoned contractor like Scottsdale Hanger Parties on board that can take care of everything— from venue to catering and entertainment to transport— to make your corporate event a successful affair.
The Importance of Your Corporate Event’s First Impression and How to Get it Right?
The human brain is wired to remember the first encounter with anything for long. Whether it is a person, place, or event, its first impression plays an integral role in making our overall opinion about it. You also have to apply the same matrix of human perception and judgment to your corporate event. People are going to form a first impression of your event, and that will dictate their experience with the rest of their time at the event.
As an organization, you must take care of how the first impression of your corporate event is going to pan out. There are two major reasons why it is important.
- A good first impression of your event will play well among your employees. It will strike all those employees more profoundly who are going to attend their first corporate event with your company.
- Secondly, an outstanding first impression is great for your reputation in the industry. If you have guests coming over from peer organizations and affiliates, then a positive first impression of your event is going to earn you more friends. The first impression of the event is somewhere also your organization’s first impression.
How to Make the Right First Impression of a Corporate Event?
The first impression of an event is not just about taking one measure or getting just one particular thing right. There are various things you can do to make a first good impression on your guests with your event.
Start it With the Announcement and Also Personalize it
If you want to impress the prospective guests even before the event takes place, then work on its marketing. Yes, you have to market your event to get people interested in the event. You can choose a hangar as your event venue to get guests excited even before the event. When the majority of corporate events are taking place in hotel ballrooms and conference halls, this change will work in your favor in terms of the first impression of your event.
Make an invitation card in both hardcopy and softcopy and fill out with the event itinerary. “Hang Out at Hangar” and other such interesting titles will readily catch the eye of the recipients. Also, try to personalize the event announcement. There is a whole lot of difference between sending out a group email and giving an invitation card to every employee with their names on it.
The Entry Should Not Appear as Claustrophobic
Make sure the entry point of the venue is wide enough, so it doesn’t appear teeming with attendees. If possible, have more than one gate. No matter how spacious your event venue is, the sight of rush at the entry is not going to sit well with the incoming guests.
Good Lighting and Ambient Music Is Important
After entering the venue, it’s the lighting and ambient music that will be instantly picked up by guests and will make their initial opinion about your event. So, don’t overlook this aspect.
The services of Scottsdale Hangar Parties will be of great help in pulling off a great corporate event with the right first impression. From the venue to transport, they can help you with the range of event-related requirements.
Organizing Event Catering – Here Are Some Telltale Tips You Can Ace This Activity
So, your big event is coming up and you are spending days looking for top-notch event venues, decor service providers, and other such vendors. Apparently, everything that is important for a successful event is on your to-do list already.
But have you thought about how important an event menu is? Do you know a small slip-up in choosing your event catering service can cause your event to completely fail? Yes, you read that right.
There are a lot of things that you need to consider when finalizing an event catering service for important get-togethers in your life, regardless of whether they are corporate events or private family affairs.
The reason organizing event catering is deemed a lot more difficult than choosing other vendors is because you simply can’t choose food or caterers based on the pictures of food that they share with you. While the presentation of food is important, you can’t expect good looking but tasteless or stale cuisine to impress anyone.
Fortunately, there are some telltale guidelines that can help you organize event catering without fail.
Read on to learn what matters in organizing event catering.
1. Don’t Overdo the Menu
Humans naturally get overwhelmed when they are given too many choices. The same is the case with event catering.
If you include too many food items in the hope of impressing your guests or arranging a lavish event, you will do more bad than good. The most notable disadvantages of doing so include the wastage of money and food.
As much as variety add colors everything, the formula doesn’t work in case of event catering.
Try to keep your menu simple but all-inclusive. Don’t include a lot of items but make sure there is something for everyone to eat by adding items from all three categories including vegan, vegetarian, and non-vegetarian food.
2. Don’t Let Your Excitement Compel You to Outdo the Budget Limits
When planning events, you have a leave a little buffer in the budget you prepare. As for catering, you must try to leave a small margin when choosing items to be included in the menu.
For example, if you have dedicated $200 to food. Try and include items that collectively cost $170 -$180. However, this margin should not be in more than a couple of hundred dollars or else you will be in crisis.
3. Get Enough Food Made
If you are expecting 200 guests in your event, add a buffer of at least 10 to 20 people when communicating the number to your event catering vendors. You don’t want to handle embarrassment due to a shortage of food. Do you?
The above-discussed tips may sound like usual advice but they are your 3-step staircase to event success. Try to organize event catering for your upcoming event using these tips and see the difference yourself.
Get in touch with Scottsdale Hangar Parties if you need help!
Lighting is What Brings Events to Life – Here’s How
Whether it’s a residential structure, commercial property, public place, or a temporary event, the easiest and cheapest way you can enhance the look of everything is through lighting.
With the introduction of new lighting tools and technologies, increased usage of lights, and awareness of the wonders simple lighting techniques can do, the demand for lighting professionals has increased radically. Yes, we said ‘lighting professionals’ because it has become a separate profession today.
While lighting for homes and properties are too common, something that is still not as popular is that lighting can be the sole reason for the success or failure of all types of events.
If it is a formal corporate event and you add a fancy, colorful lights that keep glistening, you know where you will end up. Likewise, if it is a dance party and you add subtle, single-colored lights without any effect, it’s going to fail badly.
That said, event lighting is extremely important. Businesses’ that realize the importance and effect of effective lighting even endeavor to use specific colors in their logos and boards to develop brand association.
Nonetheless, if you are clueless about how lighting can affect event ambiance and venues, here is your answer.
Below are five ways effective event lighting results in successful events.
1. Event Lighting Impacts Moods
Colors influence moods and this is especially true when they are displayed intensely, such as through lighting. For example, white and subtle golden lights can feel your guests feel calm and relaxed while red, green, and orange can make them feel energized. Therefore, you must choose event lighting according to the type of occasion.
2. Lighting Creates Better Experiences
So, you are looking forward to this particular event over the weekend that involves several stage acts. You get ready and reach to the event venue all excited and happy only to find out that the event is completely lit with uniform white lights. Do you think a stage act can deliver a good experience and influence your mood without appropriate lighting effects that they should be enhanced with?
Of course, not!
And this is how event lighting creates experiences. The lights that you choose must be selected considering four things:
- Nature of the event
- Event theme
- Event agenda
- Event venue
3. Event Lighting Can Effortlessly Emphasize What Needs To Be Emphasized
As mentioned in the start, the easiest and cheapest way you can decorate events and impress your guests is through event lighting. Not only does effective event lighting make venues a lot better but they can be used to highlight things that need to be highlighted.
For example, if it is a corporate event, the brand’s name and logo can be lit up using the official colors of the brand. In case of a private event like a wedding, the names of the couple can be displayed with added lights to create a unique revelation.
As much as it is important to rent appropriate venues, you can’t expect your event to do wonders without arranging for suitable event lighting.
If you are dubious about choosing the venues and how to go about light selection, leave it all to the team at Scottsdale Hangar Parties.
Ditch Your Conference Room to Arrange Events that are More Impactful
In order to make your event successful, you must endeavor to deliver a memorable experience to the guests. This is particularly important in case of corporate events where it is generally hard to capture the attendees’ interest and retain it for long.
If you find yourself struggling to impress your corporate guests or fail at delivering experiences that can be retained, you are probably doing it wrong. Since corporate events are naturally dull, things like venue, food, décor, and lighting should be used resourcefully to make them successful.
But the question that arises here is what do you do when you have a corporate event coming up but there are budget constraints? What if you can’t afford lavish venues? Are there any alternatives to spending extravagantly on décor or food?
In such a situation, simply ditching your conference room and renting a simple venue can do. You don’t have to be overgenerous. No need to spend too much on adding several food items on the venue or paying to get the venue decorated. The goal here is to DODGE the boring conference room and choose an external venue. Sometimes all it takes to entice the audiences is a new venue, especially ones that are outdoors.
Here are a few reasons why you should not hold back from renting a corporate event venue.
Make Your Event Stand Out
By renting a specific venue for corporate events that complements the event theme and type, you get the chance to make your event memorable and impressive without putting in a lot of efforts or investing generously. This benefit is even more significant when it is a corporate event arranged for existing and prospective clients or business partners who you want to compel to partner with you.
A good venue can easily tell your guests that they are valued and keep them engaged throughout.
Get the Limelight
Corporate events that are arranged in nice venues instead of closed conference rooms are more likely to get media attention. This is something that businesses spend thousands of dollars to get.
Only by going a bit out of the box, stretching your budget a little bit or compromising on other less important things, and choosing the most suitable venue, you can get something that businesses spend thousands of dollars and years to get.
How cool is that?
Make Your Otherwise Dull Event Interesting
Events that are well-planned have a greater likelihood to capture audiences’ interest and result in increased audience engagement. By arranging your next corporate event on a unique rented venue that is appropriately embellished to create brand awareness, you will get the benefit of creating brand awareness and association without specifically investing in it. This implies increased market share and profits without targeted marketing activities.
If you are on the lookout for a decent corporate event venue already, Scottsdale Hangar Parties is where you should head right now.
The Ins and Outs of Choosing the Perfect Corporate Event Venue
You have to be very practical, rational, efficient, and organized when planning a corporate event. These events are not like usual birthday parties or weddings where you can overdo the décor etc. and still not fail.
There are many tasks involved in successful corporate event planning and each one is important; choosing a corporate event venue, selecting the menu, deciding on the decorative elements, lighting, and other things. However, one thing that is chiefly responsible for the success of such events is corporate event venue selection.
Imagine yourself attending a corporate event with the perfect menu, décor, and arrangements but a congested venue or one that is not suitable according to the weather. Would it still have the same impact as an event arranged at the perfect venue and with fewer, usual items in the menu and subtle décor? We think not!
This is the reason that the success of such events largely depends on choosing a suitable corporate event venue.
Here are a few tips you must take on to choose the best venue for your upcoming corporate event.
1. Consider a Weekday
The price of a corporate event venue depends on certain factors including the day of the event. Holding your event on weekdays is preferable, especially if you have a tight budget.
This is because most venue managers charge lesser for off-peak days i.e. weekdays than they do for events on peak days like holidays and weekend. Moreover, there is a higher chance of being able to book the corporate event venue of your choice during off-peak times. This way, you don’t have to compromise because of the venues being occupied.
2. Choose the Best Location
Location matters, not just when you are investing in real estate but also when renting a corporate event venue.
Events that are planned at unique and decent locations are more likely to succeed than those that are arranged at ordinary venues. However, you can’t expect to impress your guests if you choose a location that is too far away for people to reach or inappropriate according to the nature of the event or the weather conditions.
3. Don’t Forget the Numbers
When it comes to corporate event venue selection, you must clearly know and remember some figures throughout. These include things like the number of guests attending your event, maximum capacity that an event venue allows for, maximum budget limit, etc.
These figures will help you choose the best event venue in addition to ensuring that you don’t end up overspending.
If you are already planning to arrange a corporate event, begin by choosing the perfect venue from the wide range that Scottsdale Hangar Parties is offering. Visit their website now!
Tips for Choosing the Perfect Seating Arrangement for Your Wedding
Choosing a wedding seating arrangement is not a task as easy as it might appear to be. It is a very challenging task, especially for larger gatherings. The same view has been held by professional wedding planners and venue arrangers across the world.
Sadly though, this is one thing that gets the least attention.
Wedding is the biggest occasion in everyone’s life. That said, couples have to research a lot before they hand over the responsibility of their wedding arrangements to professional event planners or venue managers.
Regardless of how carefully you choose your wedding venue, menu, décor, theme, and other things, you can’t expect your wedding function to be successful if the seating arrangement is not suitable.
Truth be told, the wedding seating arrangement is not as fun and exciting as the other tasks mentioned above but it can do wonders for your event if chosen correctly.
Here’s how you can choose the perfect wedding seating arrangement.
1. Draw a Chart
The first step in choosing the most appropriate wedding seating arrangement is drawing a chart. Think about the categories of your guests. You can have specific tables to suit the nature of people occupying it. For example, setting up a formal, long table for the family while keeping a more informal arrangement for your old friends or college fellows so that they can hang out and enjoy the reunion.
If you are not in favor of having different arrangements for everyone, you can always choose to have a similar wedding seating arrangement for everyone or just make it a little different for immediate family members.
However you like it, remember to create a chart and visualize how it would turn out. Make changes as many as times as needed before you are finally satisfied.
2. VIP Arrangements
VIP guests include immediate family members of the couple, close friends, and other special guests. When choosing your wedding seating arrangement, you must keep the VIPs in mind and plan for them separately in order to distinguish them from acquaintances.
3. Keep the Venue in Mind
You simply can’t choose the perfect wedding seating arrangement without considering your chosen venue. The type, location, and spaciousness of your venue are important for correctly choosing the seating arrangement that will be most suitable.
If you are expecting a lot of guests, ensure that you will have enough space to include a dance floor before you make arrangements for it. One thing that you can’t compromise on ever is the comfort of your guest. Therefore, you must choose a venue that is not too small and a wedding seating arrangement that causes the room to become congested.
If you are already looking for a wedding venue, visit Scottsdale Hangar Parties to choose the best venue for your big day. They have a wide variety of different types of venues that you can choose from.
The Importance of Professional Catering in Event Planning
Event planning management is never a mean task. One has to take care of a lot of details to ensure a successful event night. From curating guest lists to venue selection and settling on the entertainment activities, hosts get so engrossed in planning things that they leave catering for the last.
It’s a mistake to put food and beverage details of the event on the back burner. Catering and event planning go hand in hand. You can’t pull off a successful event without professional catering. There are several elements that highlight the importance of catering for organizing a successful event.
It Will Be the Most Memorable Part of the Night
Believe it or not, people remember the food and overall catering services better than any other activity of an event. How good is the food and how it is served—these are the things that linger in guests’ memory for quite some time.
In other words, good catering can help you in projecting the right and pleasing impression of your organization to the employees, prospective, and existing clients. There is a simple formula to ensure that catering at an event remains remarkable: the food should taste good and it should be in adequate quantities.
After all, happiness and festivity is the premise of every event. And what’s better than good food to make people happy?
Catering Is Directly Linked to Health
Focusing on catering for any event is also essential because it is directly linked to you and your guests’ health. You don’t want to hear about some folks getting food poisoned at the event night. Apart from registering as a bad memory for affected guests, it will also put you in an awful state of mind.
For that matter, make sure that you only get quotes from those caterers that have a well-built reputation in the market. You might have to pay some extra to hire services that fully comply with cuisine hygiene requirements. But believe us, the cost of good catering that ensures the wellbeing of your guests is worth it.
Catering and Decoration
Event catering is more than just putting the food on a platter. A whole lot of decoration and arrangement goes with it, and only professionals can rightly do it. Food decoration just adds up to the overall visual appeal of the venue. Bars festooned with exotic dishes in a unique style treat more than just taste buds.
Catering Ensures Hassle-Free Buffet
Professional caterers make sure that the food and drinks they are putting up are in accordance with the headcount. Similarly, they make an effective supply chain in the venue so that no item from the menu faces shortage even for a second. This provision is really important to make the event buffet free of wrestling and hassle.
Scottsdale Private Event Venues provides services of several catering contractors along with its event management services. Make sure you get professional caterers on board to make your event a success.
Things to Factor in While Selecting a Venue Location
Finding and settling on a venue is one of the most difficult tasks of any event planning routine. The venue has the power to make your event a rampant success or a washout. Its location also greatly matters in deciding the fate of your event. This is the reason why event planners and managers always ask hosts to do thorough homework for picking a venue location before finalizing any other event detail.
Let’s have a look at the elements that one must factor in before locking in a venue location.
The Commute Should Be Shorter
No one wants to drive for an hour to reach a suburban venue. The ones who will make this effort will already be dead beat due to the long commute. So, try to choose the location that remains a moderate commute for all the invitees.
Even an impressive event itinerary can’t persuade people to attend if they already know that they have to travel a long distance to reach the destination. Keep in mind that, a far-off venue location can drastically impact the headcount at your event and subsequently its success.
The Commute Should be Hassle-Free
Just as people don’t want to travel long distances, they also don’t like to get stuck in traffic again and again while heading to an event. Wrestling their way out of bad traffic can spoil their mood even before the start of the event proceedings. It’s never easy to get the annoyed and tempered guests involved in the activities. They even have the contagious power to spread their bad mood vibes.
We know that it is not easy to find a venue that can fulfill both the above requirements. However, we are going to make one suggestion here: try out hangars. There are many hangar venues in Arizona that are not far away from the city centers and also involve a hassle-free commute.
Caterers Can Easily Manage their Things on the Location
While facilitating the guests and putting their convenience at the forefront, it is also important to factor in the functional requirements of your event. For instance, it is essential that the caterers you ae working with can easily manage the food and beverages at the given location without making any compromise. A better option is to look for an event management company that offers both a venue and catering services.
Take into Account the ‘Curb Appeal’ of a Venue
Besides crafting the interior of the venue in accordance with the event theme, it is equally important that the surrounding location also enhances the experience of the guests attending the event. A natural landscape or some good architectural work of art in the vicinity of the venue will add a personality to your event.
Scottsdale Private Event Venues offers a range of different venues at different locations including hangers. The wide assortment of venues offered by the company makes it easier for hosts in picking a venue location of their choice.
Three Common AV Mistakes that Event Organizers Make
AV production in events is a really tricky thing. Organizers and managers only understand its importance when it fails and doesn’t produce the desired results. Unlike food and catering that is centered at some particular point in an event, seamless AV production is needed throughout the proceedings.
However, event planners and managers commit some mistakes that often lead to audio-video production difficulties or even failure during the event. Let’s have a look at all those AV mistakes that can easily be avoided with prior planning.
1) Not Taking Into Account the Entertainment Rigging
If your corporate event is heavy on music and entertainment, then you must take care of rigging settings to ensure impeccable AV production. For instance, the music band going to perform at your event might come with some hanging equipment. To accommodate them with your stage setting, you will need the rigging points.
Asks the music artists beforehand if they need rigging points for their equipment and also work in close coordination with the venue manager to arrange them. Otherwise, be prepared for the last minute mayhem.
2) Not Assessing the Quality and Outreach of the Sound
Keep in mind that the loudness is not the only indicator to assess the sound quality of the system you are going to use at the event. What’s the point of great loudness if the sound quality is bad and couldn’t capture the texture of the singer and pick up the sound of every single instrument?
If you are hosting the event at a large venue, then it also becomes important to check the outreach of the sound. Use sample track and see how they are heard at the front row, the middle row and at the back of the venue. You might need to use delayed speakers for the back rows to create a synchronized sound environment throughout the venue. Do all this before the event instead of finding these issues in the attendees’ bad reviews.
3) Not Factoring in Visual and Audio Inputs
Many people don’t factor in how many audio inputs their sound mixing boards offer. This can create a considerable problem as the event proceeds, for example when an extra microphone can’t be plugged in. Similarly, you must know if you need extra video switchers for the vision mixer. Do all these calculations beforehand to avoid any AV compromise during the event.
Using In-House AV: A Better Option
There is one way to avoid major AV slip-ups during the event i.e. work with the in-house AV equipment and team. First of all, it streamlines the coordination and communication. Instead of three different parties (you, the AV production company and the venue management) trying to figure out whom to talk to, you can have more clear coordination when you are directly working with the venue AV team.
This definitely reduces the probability of AV slip-ups. On top of that, in-house AV production comes at a lesser price.
Scottsdale Hanger Parties provides first-rate services for incentive events and corporate parties in Arizona. In their long list of venue services, they also provide in-house AV production for events.
Can a Live Music Act Be a Good Addition to Your Next Corporate Event?
If you are mulling over how your next corporate event can become truly unforgettable, then consider hiring a live music act for the night. Having a live band perform at an event is a time-tested formula for success, given that it’s done right.
In this piece, we are going to discuss how having a live music act in a corporate event is a good idea and how one should pull it off to make the most of it.
Live Act Extends the Shelf Life of the Event Experience
At the end of the day, the feelings and emotions that attendees leave the venue to define an event’s success. Food, ambiance, event activities—all these factors in to create that experience either memorable or forgettable.
Playing prerecorded music at an event denotes nothing special. This has been done so many times that those attending would tune it out. After all, there is nothing memorable about it. By replacing the recorded music with live acts, you can add an exciting and dynamic element to the proceedings. It will extend the positive sentiments for your event with reinvigorating the energies of the attendees.
Engagement Comes With Live Acts
Engagement is one of the top-most concerns for corporate event organizers. They often lament about the disinterest of attendees in the event proceedings. It’s true that events can sometimes become really boring, lengthy, and monotonous where attendees only bear with them for the sake of food or the commitments they have made earlier.
Inviting a live music act in a corporate event is the single most effective way of engaging with more people at the venue. Having an on-demand segment during the performance can garner a lot of response from the audience. Moreover, people become more involved and focused when the performances are acoustic and full of high-fidelity; this is not possible with overly produced prerecording.
Live Music Acts Can Get Around Technical Glitches
Singers and bands that extensively perform live acts know how to improvise when there is a technical glitch. They make sure that they don’t lose the attention of the audience even if any sound equipment fails.
How to Make the Most of Music Live Acts
Take care of these two major things if you truly want to make your event memorable with live music.
Pick Versatile Performers
All of your attendees are not going to share a similar music taste. So, try to rope in a band that can perform across different music genres. Also, make sure that they are able to perform more than one instrument. A performance becomes wholesome and authentic when it is carried out through numerous instruments.
Make Smart Use of the Venue
Try to make the experience of live music as immersive as possible. It happens when the venue and its features complement the performing band. For instance, the stage should be grand and imposing. The lighting of the venue should coordinate with the performance and there should be high-fidelity speakers in place.
Scottdale Hanger Parties (SHP) provides venues and other amenities that are pitch-perfect for inviting a live music band to your corporate event. Make your corporate event memorable with SHP’s impressive venues and event services along with music acts.
What Role Does Food Presentation Plays at Corporate Events?
It’s a no-brainer that scrumptious, tantalizing food in sufficient quantities is a must for a successful event. No matter how impressive your itinerary is, you can’t conclude the event on a high note without serving good food. Catering is, therefore, an important element of any event management activity.
Besides the taste, the food must also look good. For that matter, food presentation is a crucial detail that professional event management planning services always take care of. In this blog post, we are going to discuss all the points that highlight the importance of food presentation and how it is connected with the success of your corporate event.
Good Food Presentation Facilitates Mindful Eating
Mindful eating has been in vogue for quite some time now. It helps people with understanding the effects of what they are eating on their body, mind, and emotions. For instance, people mindfully eating a dessert will feel happier than the ones who just devour it impulsively. In general, aesthetically set meals uplift moods and they are remembered for a long time.
You can make your attendees feel all the good emotions associated with food by facilitating their mindful eating through a creative and visually pleasing presentation. For mindful eating, seeing and comprehending the food items and their elements is essential. A beautifully arranged platter is easy on the eyes and impactful while a poorly-arranged plate is unimpressive and sours the mood.
Also, people don’t overeat when they are dining mindfully. In other words, attendees won’t go through an instance of stomach disturbance or acidity after their meal, keeping all the memories of the event pleasant.
Food Tastes Better When It Is Presented in a Good Manner
Several psychological and behavioral studies have shown that an aesthetically decorated platter tastes better to people. For example, a well-arranged salad platter tastes better than just the mix of the same vegetables and fruits. So, good food presentation can even make not-so-tasty food items delectable.
You Can Ace Food Photography
The success of your corporate events partly depends on the way it has been covered on social media. For instance, the pictures and videos that you will upload on different platforms will act as proof of success for posterity.
With better food representation and its photography, you can get good content for your social media accounts. The high-definition close-up shots of perfectly and creatively arranged food will even make non-attendees drooling.
More Can Be Done in Less
Good food representation also entails less wastage. To begin with, most people don’t go overboard when they are eating from neatly curated platters instead of piles. Some people are also able to avoid overeating due to mindfulness. In other words, you can bring down your catering budget with the help of creative food presentation.
Scottsdale Hanger Parties (SHP) doesn’t just provide a wide assortment of venues for all kinds of corporate events. The organizers at SHP also provide luxury cuisine services that take care of food presentation in an expert manner.