Scottsdale Hangar Parties

How to Work Successfully With Your Event Venue

8 Ways To Work Successfully With Your Event Venue

You need to find a way to work very successfully with your event venue. You want to make this great event work the best that it cam. You will of course have some problems happen with your event planning, but you want things to go as good as they possibly can.

1. The first way to work with your event venue is to try and reach your goals. You want to set goals for your event and try and make them all happen. You want to use as much information as you can so that you can have the best possible event that you can.

2. You will want to do a lot of research for your event venue. You want to try and reach the maximum potential that you can so that you are not left with a bad event planning process. You want to use the most information that you can so that you can have the right ideas for your party and get a great response as well.

3. You should try to incorporate as much fun and excitement into your next event planning process as you can. There is no sense in having a party if you are not going to include fun. You will want to make sure that you are reaching the most fun that you can for your event planning processes. Find ways to bring life and entertainment to your event without breaking your budget.

4. Make sure that you are on a budget. This is very important. You want to be on a good budget that you feel good about so that you are not spending too much money. You do not want to break your budget and end up losing money in the end.

5. Get all your friends and other members of the planning process ready to work. You will want them to be there for you and ready to pitch in to make this event even better. You cannot have enough help when it comes to planning the perfect event. You will feel better and get to relax a little more when you have more help.

6. Add some flair to your next event. You want to add a little bit of fun and entertainment to your next party. Keeping people interested in your event is not always easy. You want to make sure that you are getting them ready for a night of fun and keep their interest in your event.

7. Advertising up your party is very important. You want to reach a lot of different people so that you are getting the maximum amount of interest into your party. You will have a better response when you are advertising in the newspaper, by mail, email and any other way that you can think of.

8. Do not get worked up. This is the most important thing that you can do to make your great event go better. You will want to make sure that you are putting a lot of hard work into your event, but you do not wan to over work yourself. Remember to have fun and do not be afraid to relax.

Remember, having a great event is not going to be easy, but with the right planning and a little bit of fun, you can have the best event ever.

Transform Your Event Venue

8 Tips To Transform Your Event Venue

When it comes to transforming an event venue you can do a lot wit nothing. You can change the whole mood of a place by following some of the easiest tips found here. You should be able to take a dark room and fill it with romance or make a silly room serious. All you have to do is think about the mood that you want and where you stand in progress. Usefully ever venue needs some decorations to make things seem easier to fit into the events ambiance.

Color and Boldness

First, you need to add a splash of color and boldness. You can add some boldness by getting some nice things like cloths and other decorations to bundle or design your room with. If you get a lot of long sheets of interesting fabric you will be able to add both color and boldness to the venue. You can let them hang from the ceiling or have them gently flow through the room. Your creativity has no limits when it comes to adding colors and boldness. The only thing that you want to avoid is colors that will be too bright for the occasion. If you are going for romance stick with red hues; if you are going for party, stick with some of the brighter and bold colors. The decorations are at your discretion, but first, you need to make sure that you don’t have any limits because of venue rules. Simply ask before signing a contract with them.

Great Accents

You should also think about small, little things that will be great accents. You can go to make low-priced craft places and find a million things to use as accents. You may want to purchase a bag filled with seashells are you may want to use simple things like petals and pearls. When it comes to romance, you can’t get any more romantic than with rose petals and pearl beads. If you are on a budget, you can find plenty of things like fake crystals, pieces of glass, stones, and other things to place on the tables to accent the place. If using smaller objects to give the venue a hint of mood changing, you can change the complete look by assign height.

When you go to add some height you will want to use tall things to add some height to the room. You may want to use things like pillars or candle holders to get the dimension going. If you have a small place, the height will give you some added depth to the place. You should also know that if you use tall center pieces, this will work too. The only thing is that you want to make sure that the items will not easily be knocked over. This can save a lot of your guests from being hurt.

Matching Decor

Also, if you use a matching décor, you can take out of the darkness and add a good bit of color. However, you don’t want too much color so if you match the tablecloths with the floor runner or to some of the other decorations it will all seem to come together. If that doesn’t do the trick, then flowers will.

When you use flowers you are able to change the room entirely. This tends to make everything seem brighter and glowing. If you want radiance, you should order some flowers to be set down here and there. You don’t have to go overboard on the flowers, but if you watch your budget, you should be able to squeeze precious flowers in here and there.

Event Decor

However, maybe it is not the décor of the room, but the size of the room that bothers you. If you change the tables in the venue, you will be able to make the room feel smaller or bigger. For rooms or venues that are smaller, you should add round tables in the place. The round tables will give the illusion that there is more room, and also your guests will be able to feel it. If you would like to make a larger room appear to be smaller you can always add long tables into the mix.

Event Lighting

The last tip is the lighting. The lighting is everything in a mood. If you want people to be aware and place bids or donations, you will want the lighting to be fairly bright. This will get the attention of the guests, but it won’t give them a headache. You should also dim the lights if you want a night of romance and passion to b present.

Book a Hangar for your New Years Eve Party

Creating a Guest List for a New Years Eve Party

When planning a New Years Eve party, one of the most important items of business is creating the guest list. This is important because the number of guests you plan to have at your party will influence a number of the decisions at the party. Some of these decisions may include the location of the party as well as the food which will be offered. However, this is not the only reason why it is important to create a guest list early. It is also important to do this so you can make plans for potential conflicts which are an unfortunately occurrence in any circle of friends. This article will discuss the mediation a party host often has to perform and will also discuss how the guest list has an impact on other elements of the party.

One unfortunate aspect of planning a New Years Eve party is that the host may sometimes have to make difficult decisions when she is creating her guest list. These decisions arise if there are guests at the party who do not get along. The host may be friends with all of the people they wish to invite but they may also be aware that some of their guests may not get along. This can put the host in a difficult position when creating the guest list. If the party is going to be a rather small event, the host may have to decide to eliminate certain people from the guest list if they believe they will cause an incident or make the party uncomfortable for other guests. If the event will be rather large it is less of a concern because it is possible these people may not even see each other at the party and if they do, they will certainly not be pressured to interact because there will be so many other guests. However, the host will have to use her discretion when creating the guest list and if she believes the guests will not be able to behave maturely at the party she may choose to eliminate one or more of the guests who is likely to cause a problem.

The guest list will greatly affect the location of the party. For example if you plan to host a small party for only a handful of guests you will likely have no problems hosting the party in your home. However, if you plan to invite hundreds of guest, it can be impossible to host the party in your home, unless you own an extremely large home. You will most likely have to rent a restaurant or catering hall to host your party in a location which will be large enough to accommodate all of your guests. The size of your guest list will also impact the location you select because many locations may set a minimum on the amount of guests required to reserve the room. This means you will have to pay for a certain number of guests even if you do not plan to have this many guests in attendance.

The size of your guest list will also impact the food you plan to serve at your New Years Eve party. Planning an elaborate sit down dinner for a few guests is relatively simple but this becomes more difficult for a larger group. If you invite many guests you may prefer to offer a buffet or only serve appetizers and desserts at your New Years Eve party.

5 Tips To Look Out For When Planning Your Event Logistics

Your Event Logistics

There are many things that you need to look out for when you are planning an event that will be a great success. You will want to take into consideration all the things that can go wrong so that you are prepared for the things that can make your event turn bad. You want to be prepared and able to take on any challenges that come your way.

1. The first thing that you need to do is make sure that you are able to keep your event on track. There are so many things that can go wrong when you are planning something. You do not want to get discouraged when it comes to planning something wonderful. You want to keep the event going the right way so that you do not give up and get frustrated. You need to keep patience and keep motivated so that you are getting exactly what you want and need for your event.

2. You have to make sure that you are not planning your event for a day that is already taken by another event. You want to keep the dates open so that you are not interfering with other big parties because you want everyone to show up to yours. You will want to check the dates that are best first so that you can start planning the big party. Once you have the right date, you can then start to book everything else so that you are able to make sure everyone can come.

3. Keep organized. Being on the right track is the best way to stay focused on what you need to get done? You will want to make sure that you are able to keep things running well and on track. The best way to do this is to stay focused. You will want to have accurate records of everything that you are doing so that you not wandering later. You will want to make sure that you get receipts for everything that you pay for. You will want this to ensure that you get what you are paying for.

4. Keep aware of unexpected things that can happen. You will want to be on the lookout for any thing that can come up. You will be better off when you are prepared for the bad things and able to keep up on them. You will find that when you have things handled before they happen, you will be better prepared and able to handle anything that can come your way. This is the one reason why you need to make sure that you are going to have a back up plan.

5. Trying to make the best event ever is not going to happen on its own. You will want to be motivated and able to stay on track. Keeping on the right path is the best way to make sure that you are able to have the perfect event planned. You will feel better and get things done easier. You need to be ready to work and keep things moving. Staying committed to your cause is going to help you with your event planning and making things happen.

These are all great ways to make the event be a success. You will feel better and have a better experience when you are going to be prepared and organized. These are the top things that make an event work and you will find it fun and exciting when you have the right tools.

3 Venue-Based Pre-Wedding Events You Should Consider

3 Venue-Based Pre-Wedding Events You Should Consider

For many people, their wedding is a once-in-a-lifetime event. There is a reason why it is called the ‘big day.’ It won’t be wrong to say it is the biggest day of one’s life (barring the day of their birth, of course). However, celebrating a day that changes the course of your life within a couple of hours seems lacking and underwhelming sometimes.

This is the reason why there exist multitudes of pre-wedding celebrations. Among them, some can be arranged within the house. Some are destination-based and require traveling. And some of them need a venue just like the main wedding day. Here, we are going to discuss pre-wedding events that are supposed to be held in a dedicated venue.

1) Rehearsal Dinner

Rehearsal dinner is probably the most popular pre-wedding event in the US. This event is held the night before the wedding where families, close friends and people helping with the arrangements gather and have a spread. Rehearsal dinner is surely less formal than the wedding event. There are many reasons to have them. As the name suggests, it gives the bride, groom, groomsmen, and bridesmaids to rehearse their entries, speeches, etc.

Moreover, it is a great window to relax after the long-drawn-out span of wedding arrangements. It also helps particularly bride and groom to relieve themselves of the jitters of the big day. A rehearsal dinner is also great to recognize and thank all those people who have been helping you with the wedding work.

2) Wedding Breakfast

It is relatively a newer trend and gradually catching on with couples. A wedding breakfast is a more relaxed, cordial and casual gathering than rehearsal dinners. Wedding breakfasts are great to set the mood of your big day. Like a rehearsal dinner, it also allows you to freshen up and divest yourself of the preparation burnout.

Wedding breakfast can also be improvised as a reception for all of your out-of-town guests. To make this event smooth sailing, you must schedule your engagements with vendors accordingly. Otherwise, your cell phone will remain abuzz and you can’t get the window of respite you are looking for in the first place.

3) Stage and Drag Party

The pre-wedding event is actually a Canadian tradition but has also become popular in some US states in the last couple of years. This pre-wedding event is less of a celebration and more of a fundraiser for the marrying couple. If you have decided to have this peculiar pre-wedding event, make sure it has a celebratory zing as well. Book it in a venue and make sure the guests are treated the way they should be as your loving donors.

If you are looking for a venue for pre-wedding events, then consider Scottsdale Hanger Parties It offers all the logistical arrangements for all sorts of pre-wedding events with its in-house catering, lighting, and photography and music facilities. The venue is good enough to set the customized ambiance of your choice.

Why Having an Event Planner Can Save Your Life

Why Hiring an Event Planner Can Save Your Life

Event planning is a stressful job, especially if you’re planning your own event. Rather than getting caught up in the minor details of the occasion you’re planning, you can leave it up to an event planner who knows how to do their job. In fact, event planners can often save you from destroying your event by helping you make realistic decisions. Here are some reasons why you might need to hire an event planner too:

They Are Responsible

Event planners stress over every part of the event you want to host because they know they’re responsible for anything that goes wrong. They know how to plan and work on a budget. They have contacts in different industries like catering and décor. They can make appointments for you to visit food vendors and decide the menu. Since they work in the event management industry, they have experience with a variety of vendors and know who’s reliable and will give you the best for your occasion. If you need a host for your event as well, such as for a wedding, you can hire them as well. This leaves you with the luxury to mingle with your guests and actually get a chance to eat as well.

They Are Realistic

Event planners will do their utmost best to follow your guidelines on the itinerary for your event. However, a smart organizer will know when your ideas are going too far and how they can ensure they plan as close to your requirements as possible. Sometimes, we feel that an idea is realistic when we see it from afar but someone who’s in the industry will have a better idea of what’s falling within our budget and what isn’t. Of course, they won’t discredit your ideas altogether. Instead, they will help you come to a compromise with something that you’re not only satisfied with but that doesn’t leave you with a huge mess to clean up afterwards. Remember—just because you could do it doesn’t mean you should.

They Are Efficient

Event planners earn their living from helping you have the best event possible. They know that if you lose money or your event fails, they failed at their job. This is why they’ll work full-time to link you with the best vendors, caterers, and decorators to work for your event. Many caterers turn out to be unreliable and inefficient, but you’ll only find out once they’ve ruined your long awaited event. To avoid being left with a dent in your pocket and no event to show for it, hire an event planner with experience in the industry.

If you want to check out our event planning services, take a look at our website here and see if any of our services seem like a good fit for you. We’ll make sure you have a memorable event that you’ll be proud of hosting, all while getting a chance to enjoy it as well.

Why Hire a Professional for Your Corporate Event?

Why a Professional Photographer Is the Best Option for Covering Corporate Awards Celebrations

Corporate awards celebrations are hard work. Everyone at the office is in attendance. This means everyone’s going to be judging you, the host, as well. Why not lessen the stress you have by sharing the burden?

Hiring a professional event photographer can really save your life. They know the ins and out of event coverage way better than you. Put your Smartphone camera away and call a professional to help you out.

Here are some reasons why you need to call someone to cover your event:

They’re Reliable

The last thing you need when managing such a big event is someone you can’t count on. Hiring a photographer will give you a sense of security. You’ll know that there’s someone reliable taking the photos for your event.

In case you lose the photos, you’ll know that your photographer has a backup file that you can ask them for. They’ll also make sure to be on time and cover everything from the start till the end.

While you’re busy managing other things, someone is out there capturing the evidence of all your hard work.

They’re Experienced

Another reason you should opt to hire someone is that they’re creative. Photographers are trained in capturing photos from different angles. They know what looks good and when. They’ll tell you the different ways they want you to pose to get the best photos for your event.

Photographers have an eye for catching photography-worthy moments. They’ll know better than an amateur what needs to be shot on camera and what doesn’t. You don’t want an amateur taking photos of people looking uninterested, or yawning during the CEO’s speech.

You may think that having a photographer in the room will make people uncomfortable. People might not be able to interact without feeling watched. But the best part of a skilled photographer is that they know how to work through a room without even being noticed.

They also know exactly what shots need to be candid. If you provide them a list of people who need to be photographed, they’ll make sure to cover them all.

They Have Equipment

You probably don’t have the lighting and flash equipment that a photographer does. A professional photographer will ask you questions about the timings and the type of event you’re hosting. This is so that they can decide what kind of equipment to bring to give you the best photos.

An awards celebration is usually in the evening. It’s held indoors as well. Someone who knows about lighting will be able to provide the right tools for creating natural-looking lighting even inside.

With the professional equipment that an event photographer has, comes the editing. They know how to add that special touch that makes your photos stand out. With the right photos, you can even use them to advertise your company.

9 Ways to Make Your Corporate Party Stand Out

9 Surprise Elements to Make Your Corporate Party Stand Out

Employees can get sick of attending the same old corporate events, so you need a way to get them excited about attending yours. Make your events stand out and become memorable by adding that one special element that will push them that extra mile.

Here are a few fun ideas that you can incorporate into your next corporate party to make sure people keep talking about it:

Karaoke

Everyone loves a good old fashioned karaoke night. There’s not much that goes into planning a night like this except booking a location that already has a setup or then hiring someone that can come in and set up a screen and projector for your event; a quick and easy way to add some oomph to a dull party.

Casino Night

If you have the time and budget, have a company come in and set up casino tables and send dealers. A casino night is a super memorable way for employees to get together and have an enjoyable night. You can get a Vegas-style party right in your town. You can even hire Vegas-style showgirls for a fun photo op.

Close Up Magic

Hire a magician to perform close up magic in small crowds around the party. Close up magic is a lot more interactive and fun for guests since they don’t just have to sit on a seat and watch. This way, they can still walk around and network without missing out on the experience.

Team Obstacle Course

Who said corporate parties have to be at night? Have a day time event where you can divide up your employees into teams and have them go through an obstacle course. This will be a fun and memorable experience and also a great team-building exercise.

Comedian

There are comedians that specialize incorporate humor, and who doesn’t love to laugh? You can hire a corporate comedian to tell office-related jokes; these jokes will be relatable to your employees and you don’t have to worry about anything non-kosher or inappropriate.

Topic Tables

This is a great way to get employees talking to each other at bigger companies. Post a topic on the top of each table and anyone standing around it has to speak about the topic. People will move to another table after sharing personal or professional stories on the topic. This can be an excellent way to network within a company.

Circus

Circus or other entertainment acts can be a once in a lifetime experience for your corporate event guests. With fire breathers, acrobats and aerialists around, people will be in awe of the entertainment. With an act like this, your event will be one to remember.

Murder Mystery

This is another way to get people at an event talking and mingling. By assigning characters to all the guests, and giving them storylines, they will be forced to break out of their comfort zones and talk to new people in order to solve the mystery.

Immersive Food and Drink Stations

Try setting up a make your own taco station, or assemble your own sundae, or why not a DIY bar where guests can experiment with making cocktails? This would be a fun and interactive element to add to your party that guests are sure to enjoy.

Some of these ideas require a bigger, more open space to pan out. Instead of renting halls or conference rooms in hotels, try booking a hangar to get the space you need for your event. If you are in the Scottsdale, AZ area, you can book a hangar here.

The Vehicle Vault Experience

An event is simply an event until you decide to make in unforgettable. Take yourself and your guests into a world of their own. When you host your next event at the Vehicle Vault. Take an amazing turn through time as you enter the 50’s Diner theme and take in everything around you. There is something for every single one of your guests needs and Scottsdale Hangar Parties have taken care of every single detail. Events should be personable and designed around your exact specifications but also should be a unique experience. No matter the purpose of your event, you want to leave an impression on your guests that creates a positive buzz around your event. Take your intentions away from the expected and give your guests a beautiful unexpected experience. The Vehicle Vault is the perfect place when you are looking for a one of a kind event space.

The Vehicle Vault Experience

Walking into the space through the 50’s diner theme doors you will find yourself immersed.  Amazing one of a kind event space. Escaping the Arizona heat into a fully air-conditioned experience, you and your guests have full access to all of our amenities. More than simply the beautiful car collection you will be surrounded by, you can also take advantage of our cigar lounge and projected drive-in movie screen to showcase amazing films or slideshows. With 4 preferred caterers and in house bar availability you will not have to take a second thought to plan the perfect event at The Vehicle Vault. This beautiful space envelops the perfect backdrops for any photos and will leave you with an event that all your guests will be talking about for years to come.

Corporate or Private

Whether your event is corporate of private, we can meet all of your needs. Taking you and your guests back in time. Red vinyl barstools, cola fountain, and even a jukebox. You can be sure to impress any guests that come to your event. They will be in wonder and amazement at the one of a kind event space. A unique experience right in the heart of the Scottsdale Airpark. Specializing in one of a kind corporate events and even award shows where everything will be handled by a personalized team dedicated to you not even having to lift a finger unless it is for one of our signature drink specials. As we are minutes from all the Valley Resorts, you can rest assured that everyone will have easy access to your event whether they are coming from afar or are local to Scottsdale.

Team of Professionals at Vehicle Vault Scottsdale

Trust that our team of experts will be there for you every step of the way while you plan your individualized event. Setting up any event can feel overwhelming and we are here to walk you through everything you need to prepare for the perfect experience. From decor to food, drinks or even talent to have at your event, you will be fully taken care of. Rather than choosing a predictable event center, we bring you a unique experience carefully curated for your needs. Our team of professionals is fully prepared to individualize your event to the best of our availability and know that The Vehicle Vault is one of our favorite places to host every kind of event from corporate get-togethers, weddings or even intimate cocktail events. There is the perfect plan for any event and we are happy to exceed your expectations at every level.

Conclusion

The Vehicle Vault exceeds the standards for events and offers a perfected unique experience with the help of our full staff to make your next event an unforgettable affair. More than just standards events, The Vehicle Vault provides an experience that encourages your guests to take photos and share their stories from the event for years to come. Surrounded by classic cars and an even more classic atmosphere you will know you are hosting an event incomparable to any other your guests will soon attend. Whether you are dancing the night away to the music from the jukebox or taking in a film on the drive-in movie screen, there is something for everyone to enjoy and cal host events encompassing all age groups or specialized needs. Separate yourself and your event from the others with this unique experience brought to you by the experts at Scottsdale Private Event Venues.

How to Plan 5 Common Corporate Events Successfully

5 Common Corporate Events: Purpose, Budget and Ensuring Their Success

Companies have to host corporate events for a number of reasons; some include appreciation for employees, some for training purposes, some to educate on new launches and some to make important decisions for the company. Either way, the company wants the event to be a success.

It is hard to determine an exact budget or assurance of success because company sizes and environments can vary drastically. It is still better to follow a loose guide to estimate what you will need to do for a successful event. Here are a few simple tips and estimated budgets to help you get started:

Product Launches

Purpose of the Event:

To build awareness and buzz around a new product or service.

Ensuring Success:

Focus on getting exposure for and attention to your new product or service. Make sure to invite media-centric guests, so they can create buzz around your launch; your priority should be to get the word out! Come up with a marketing strategy before the event to make sure the product is the center of attention at the launch.

Holiday Parties

Purpose of the Event:

Celebrate the holidays and build morale.

Ensuring Success:

Holiday parties are for your employees to blow off a little steam. Make sure the event is fun and creative so employees can relax and have a good time. Think of different entertainment that you can provide the attendees to make this more than a mundane company event.

Charity Events

Purpose of the Event:

Raise funds to support a cause.

Ensuring Success:

Your purpose is to raise money, so your event really has to wow people. Make use of all the networking the company and employees have to get a good turnout for the event. Pick a worthy cause and promote it well to ensure a successful fundraising event.

Board Meetings

Purpose of the Event:

To make important decisions that will affect the company and its professional course.

Ensuring Success:

These events are held for the shareholders and higher-ups in a company. Make sure the event is less socializing-focused and make decision-making a priority. Rather than putting out a three-course meal before the meeting that could enable lethargy, time your meeting so you can get the board members at their most alert state.

Team Building Events

Purpose of the Event:

Strengthen relationships and encourage networking within a company.

Ensuring Success:

Make sure the event catches the interests of your employees rather than forcing uninteresting activities on them. By catering to their interests, you will ensure that they will enjoy taking part in the event. You will have a better team, and you won’t be wasting company time and money on an event that was unsuccessful in its goal.

If you’re planning a corporate event near the Scottsdale, AZ area, and are looking for venues to rent, we have the best solution for you. Call us at 480-616-0707 or click here to book a venue for your next event!

How to Pick the Right Day for Your Corporate Event?

How to Pick the Right Day for Your Corporate Event?

Planning and holding a corporate event and making it a success involves hard work. From selecting the right venue to set up the right itinerary, every big and small thing matters when you want your corporate event to be a hit among your staff and outside attendees. Among all these things, picking the right day for holding a corporate event also matters very much.

No matter how stunning your venue and tasty your menu is, you won’t be able to pull in the crowd if your corporate event is being held at a wrong date. So, what are those wrong dates and how to steer clear of them? Read on to find out.

Don’t Plan it in and Around Holiday(s)

Often, organizations get selfish and pick an event date that falls in and around holidays. Companies need to remind themselves that people, especially in the roles of staffer and employee, diligently keep track of dates. There is no way you can fool them by saying that it is just a coincidence. If you persist with your event on such a date, then be prepared for getting an abysmal response.

If you want to make your corporate event a success, then take its planning seriously. Reserving a full working day for it won’t harm your business. The success of your corporate event will reap you some tangible benefits in the long run.

Take the Weather Forecast into Account

Sweating and grinding it out to organize a corporate event only to get it washed up by weather— this is the most underwhelming thing an organizer could go through. If you don’t want to experience such heartbreak, then also take the local weather forecast into account. This becomes very important, especially if you are hosting the event at an open-air venue.

But even if you are using an enclosed venue, you need to make sure the day you have chosen is not going to experience a downpour or snowstorm or some other acute weather activity.

People Love Sports, and it Wins Over Events

The other blunder many corporate organizers make is that they choose the date for the event without considering if any major sporting event is going on around the same time. For instance, holding a corporate event on the eve of Super Bowl is just a recipe for disaster, even if you have used the best of the best venue, catering, and entertainment services. Similarly, any big event or match of baseball, basketball, football, or soccer can affect the attendance of your event.

Is Any Local Event Going On?

Lastly, also keep an eye on the local events happening in Arizona while planning your corporate event. Please avoid a clash with any such popular local event. Events like Beer Week and Renaissance festival get a lot of traction and may affect your event to some extent.

After picking the right date for your corporate event, take a seasoned contractor like Scottsdale Hanger Parties on board that can take care of everything— from venue to catering and entertainment to transport— to make your corporate event a successful affair.

The Importance of Your Corporate Event’s First Impression and How to Get it Right?

The Importance of Your Corporate Event’s First Impression and How to Get it Right?

The human brain is wired to remember the first encounter with anything for long. Whether it is a person, place, or event, its first impression plays an integral role in making our overall opinion about it. You also have to apply the same matrix of human perception and judgment to your corporate event. People are going to form a first impression of your event, and that will dictate their experience with the rest of their time at the event.

As an organization, you must take care of how the first impression of your corporate event is going to pan out. There are two major reasons why it is important.

  1. A good first impression of your event will play well among your employees. It will strike all those employees more profoundly who are going to attend their first corporate event with your company.
  2. Secondly, an outstanding first impression is great for your reputation in the industry. If you have guests coming over from peer organizations and affiliates, then a positive first impression of your event is going to earn you more friends. The first impression of the event is somewhere also your organization’s first impression.

How to Make the Right First Impression of a Corporate Event?

The first impression of an event is not just about taking one measure or getting just one particular thing right. There are various things you can do to make a first good impression on your guests with your event.

Start it With the Announcement and Also Personalize it

If you want to impress the prospective guests even before the event takes place, then work on its marketing. Yes, you have to market your event to get people interested in the event. You can choose a hangar as your event venue to get guests excited even before the event. When the majority of corporate events are taking place in hotel ballrooms and conference halls, this change will work in your favor in terms of the first impression of your event.

Make an invitation card in both hardcopy and softcopy and fill out with the event itinerary.  “Hang Out at Hangar” and other such interesting titles will readily catch the eye of the recipients. Also, try to personalize the event announcement. There is a whole lot of difference between sending out a group email and giving an invitation card to every employee with their names on it.

The Entry Should Not Appear as Claustrophobic

Make sure the entry point of the venue is wide enough, so it doesn’t appear teeming with attendees. If possible, have more than one gate.  No matter how spacious your event venue is, the sight of rush at the entry is not going to sit well with the incoming guests.

Good Lighting and Ambient Music Is Important

After entering the venue, it’s the lighting and ambient music that will be instantly picked up by guests and will make their initial opinion about your event. So, don’t overlook this aspect.

The services of Scottsdale Hangar Parties will be of great help in pulling off a great corporate event with the right first impression. From the venue to transport, they can help you with the range of event-related requirements.

Common Mistakes in Event Catering That You Should Avoid

Organizing Event Catering – Here Are Some Telltale Tips You Can Ace This Activity

So, your big event is coming up and you are spending days looking for top-notch event venues, decor service providers, and other such vendors. Apparently, everything that is important for a successful event is on your to-do list already.

But have you thought about how important an event menu is? Do you know a small slip-up in choosing your event catering service can cause your event to completely fail?  Yes, you read that right.

There are a lot of things that you need to consider when finalizing an event catering service for important get-togethers in your life, regardless of whether they are corporate events or private family affairs.

The reason organizing event catering is deemed a lot more difficult than choosing other vendors is because you simply can’t choose food or caterers based on the pictures of food that they share with you. While the presentation of food is important, you can’t expect good looking but tasteless or stale cuisine to impress anyone.

Fortunately, there are some telltale guidelines that can help you organize event catering without fail.

Read on to learn what matters in organizing event catering.

1.      Don’t Overdo the Menu

Humans naturally get overwhelmed when they are given too many choices. The same is the case with event catering.

If you include too many food items in the hope of impressing your guests or arranging a lavish event, you will do more bad than good. The most notable disadvantages of doing so include the wastage of money and food.

As much as variety add colors everything, the formula doesn’t work in case of event catering.

Try to keep your menu simple but all-inclusive. Don’t include a lot of items but make sure there is something for everyone to eat by adding items from all three categories including vegan, vegetarian, and non-vegetarian food.

2.      Don’t Let Your Excitement Compel You to Outdo the Budget Limits

When planning events, you have a leave a little buffer in the budget you prepare. As for catering, you must try to leave a small margin when choosing items to be included in the menu.

For example, if you have dedicated $200 to food. Try and include items that collectively cost $170 -$180. However, this margin should not be in more than a couple of hundred dollars or else you will be in crisis.

3.      Get Enough Food Made

If you are expecting 200 guests in your event, add a buffer of at least 10 to 20 people when communicating the number to your event catering vendors. You don’t want to handle embarrassment due to a shortage of food. Do you?

The above-discussed tips may sound like usual advice but they are your 3-step staircase to event success. Try to organize event catering for your upcoming event using these tips and see the difference yourself.

Get in touch with Scottsdale Hangar Parties if you need help!

How to Keep the Guests Warm in Winter Events

Keeping the Guests Warm in Winter Corporate Events, Weddings and Parties – Here’s What It Takes

Winter events are something everyone loves and for all the obvious reasons. In winter, you don’t have to worry about sweating, smelling bad, or the failure to style your hair when going out or attending events.

Unlike summer, winter presents a plethora of unique ideas for event arrangement, menus, the flexibility of choosing from a range of venues, and spectacular décor ideas. This is chiefly because you don’t have to worry about summer heat and scorching sunlight.

However, amid all the excitement of planning a winter event, you must not forget to arrange for your guests to be comfortable and cozy while they are there at the venue.

Here are a few ways you can creatively fend the winter chills off winter Corporate event, weddings and parties.

1.    Warm Favors

One amazing way you can ensure your guests stay comfortable throughout your winter corporate events, weddings and parties are by having things like nice, plush blankets, mittens, socks, scarves, and other similar things on the venue.

If your budget allows, arrange a pair of mittens and a scarf or blanket for each of the guests who attend and allow them to take the goodies home at the end of the event. This will not only maximize the comfort and coziness but also result in event success by making it unique.

2.    Limit Time Spent Outdoors

While it’s a good idea to arrange outdoor events, you have to be careful when it is a winter event. Therefore, instead of making it a full flash outdoor event, you can choose an indoor venue that allows people to peek at the outdoors.

This will also make the wedding unique for those who are getting hitched. After all, who wouldn’t like stage backdrops with a natural scene?

3.    Comfortable Transportation

If you are also arranging for transportation for your winter event, choose vehicles that are suitable for winter and make extra arrangements if needed.

This is also true for events that have separate areas for the wedding ceremony and reception. If both these locales are distant from each other, arrange for a comfortable means of transportation for your guests and save them the hassle of walking in winter to attend the celebration ahead of the ceremony.

4.    Hot Beverages

Don’t forget to add multiple hot beverages to your event menu. The reason you should not add just one hot beverage like coffee in your winter event is that different people have different preferences. Some like coffee while others prefer tea; then, some would want a beverage that creates a warm effect, like brandy.

Consider having a small bar-like set up where people can have hot drinks of their choice. You can also even add hot chocolate, especially when children are attending your event.

Successful winter event planning begins with choosing the perfect venue based on factors like your liking, budget, and comfort. If you are already looking for a winter event venue, check out the range at Scottsdale Hangar Parties now.