How To Create Events That People Talk About!
When you are trying to create a great event that people will remember, you will want to put a lot of hard work into it. You have to be willing to use your creative side to make this something that will keep people talking for a long time to come. There are so many different things that you can do in order to make an event special. All you have to do is make sure that you are able to get the supplies and the help that it takes to make your event great. With these things, you can really turn some heads.
There are so many things that you will have to do for a special event. The first thing that you need to do is set a date. Once you have the date in place, you will then have to find the perfect place to hold the event. You will want something that will hold the expected amount of people that will be there as well as be comfortable and appealing to the eyes as well. You will want to shop around until you find the perfect place that will work for you and your needs.
After you have the date and the place, you will then want to stick to your budget. You will want to think about the amount of money that you can spend and then go from there. You want to allow yourself enough for your budget so that you can get everything needed on your list. This will be the best way to start the planning process.
You will then want to advertise your event. You need to make sure that everyone that is being invited gets an invitation early. You want them to make sure they have enough time to RSVP to the special party. This will also allow you extra time to get ready for the number of people that are defiantly coming to the event. You can also advertise the party with the newspaper, emails, and even flyers. These are all very good ways to get your event advertised at a great bargain.
The entertainment is very important to an event as well. You want to have something for everyone. You will defiantly want to have a great beginning and end to your party. This will keep the guests talking about the time they had for a long time to come. You will also want to make sure that the entertainment is appropriate to the guests that are there. It is important to keep them interested while they are supporting your event and with the right entertainment, you will have great response.
Use a time line to keep thing rolling at the event. You want to have everything in place and a special time allotted for them. You need to keep the night jam packed full of fun. You do not want the party to get dull or boring at anytime. This will only make your guests restless and wandering what is going to happen next. You should think of ways to keep the night on a great pace and to make sure the guests are satisfied with all the entertainment that you have offered.
Keep organized. You need to make sure that you have everything under control. You need to make sure that you have taken care of all the things that have to be done so that nothing is missing. You will also want to be sure that you have personally made sure that all the details are taken care of so that nothing is missed. When you do find that you may have forgotten something, you should make the necessary arrangements to fix the problem and get it under control.
With the right people running the event, you should have no problems at all. You may want to make sure of this by hiring an event planner. You will need to make room in your budget and if you do not have the budget for it, you may want to find someone to help you along the way. This can be anyone that you trust that will make sure all the details are taken care of and to take a little bit of the stress off of you. You will certainly appreciate the help and everything will be perfect for your event.
Your Event Logistics
There are many things that you need to look out for when you are planning an event that will be a great success. You will want to take into consideration all the things that can go wrong so that you are prepared for the things that can make your event turn bad. You want to be prepared and able to take on any challenges that come your way.
1. The first thing that you need to do is make sure that you are able to keep your event on track. There are so many things that can go wrong when you are planning something. You do not want to get discouraged when it comes to planning something wonderful. You want to keep the event going the right way so that you do not give up and get frustrated. You need to keep patience and keep motivated so that you are getting exactly what you want and need for your event.
2. You have to make sure that you are not planning your event for a day that is already taken by another event. You want to keep the dates open so that you are not interfering with other big parties because you want everyone to show up to yours. You will want to check the dates that are best first so that you can start planning the big party. Once you have the right date, you can then start to book everything else so that you are able to make sure everyone can come.
3. Keep organized. Being on the right track is the best way to stay focused on what you need to get done? You will want to make sure that you are able to keep things running well and on track. The best way to do this is to stay focused. You will want to have accurate records of everything that you are doing so that you not wandering later. You will want to make sure that you get receipts for everything that you pay for. You will want this to ensure that you get what you are paying for.
4. Keep aware of unexpected things that can happen. You will want to be on the lookout for any thing that can come up. You will be better off when you are prepared for the bad things and able to keep up on them. You will find that when you have things handled before they happen, you will be better prepared and able to handle anything that can come your way. This is the one reason why you need to make sure that you are going to have a back up plan.
5. Trying to make the best event ever is not going to happen on its own. You will want to be motivated and able to stay on track. Keeping on the right path is the best way to make sure that you are able to have the perfect event planned. You will feel better and get things done easier. You need to be ready to work and keep things moving. Staying committed to your cause is going to help you with your event planning and making things happen.
These are all great ways to make the event be a success. You will feel better and have a better experience when you are going to be prepared and organized. These are the top things that make an event work and you will find it fun and exciting when you have the right tools.
3 Venue-Based Pre-Wedding Events You Should Consider
For many people, their wedding is a once-in-a-lifetime event. There is a reason why it is called the ‘big day.’ It won’t be wrong to say it is the biggest day of one’s life (barring the day of their birth, of course). However, celebrating a day that changes the course of your life within a couple of hours seems lacking and underwhelming sometimes.
This is the reason why there exist multitudes of pre-wedding celebrations. Among them, some can be arranged within the house. Some are destination-based and require traveling. And some of them need a venue just like the main wedding day. Here, we are going to discuss pre-wedding events that are supposed to be held in a dedicated venue.
1) Rehearsal Dinner
Rehearsal dinner is probably the most popular pre-wedding event in the US. This event is held the night before the wedding where families, close friends and people helping with the arrangements gather and have a spread. Rehearsal dinner is surely less formal than the wedding event. There are many reasons to have them. As the name suggests, it gives the bride, groom, groomsmen, and bridesmaids to rehearse their entries, speeches, etc.
Moreover, it is a great window to relax after the long-drawn-out span of wedding arrangements. It also helps particularly bride and groom to relieve themselves of the jitters of the big day. A rehearsal dinner is also great to recognize and thank all those people who have been helping you with the wedding work.
2) Wedding Breakfast
It is relatively a newer trend and gradually catching on with couples. A wedding breakfast is a more relaxed, cordial and casual gathering than rehearsal dinners. Wedding breakfasts are great to set the mood of your big day. Like a rehearsal dinner, it also allows you to freshen up and divest yourself of the preparation burnout.
Wedding breakfast can also be improvised as a reception for all of your out-of-town guests. To make this event smooth sailing, you must schedule your engagements with vendors accordingly. Otherwise, your cell phone will remain abuzz and you can’t get the window of respite you are looking for in the first place.
3) Stage and Drag Party
The pre-wedding event is actually a Canadian tradition but has also become popular in some US states in the last couple of years. This pre-wedding event is less of a celebration and more of a fundraiser for the marrying couple. If you have decided to have this peculiar pre-wedding event, make sure it has a celebratory zing as well. Book it in a venue and make sure the guests are treated the way they should be as your loving donors.
If you are looking for a venue for pre-wedding events, then consider Scottsdale Hanger Parties It offers all the logistical arrangements for all sorts of pre-wedding events with its in-house catering, lighting, and photography and music facilities. The venue is good enough to set the customized ambiance of your choice.
Why Hiring an Event Planner Can Save Your Life
Event planning is a stressful job, especially if you’re planning your own event. Rather than getting caught up in the minor details of the occasion you’re planning, you can leave it up to an event planner who knows how to do their job. In fact, event planners can often save you from destroying your event by helping you make realistic decisions. Here are some reasons why you might need to hire an event planner too:
They Are Responsible
Event planners stress over every part of the event you want to host because they know they’re responsible for anything that goes wrong. They know how to plan and work on a budget. They have contacts in different industries like catering and décor. They can make appointments for you to visit food vendors and decide the menu. Since they work in the event management industry, they have experience with a variety of vendors and know who’s reliable and will give you the best for your occasion. If you need a host for your event as well, such as for a wedding, you can hire them as well. This leaves you with the luxury to mingle with your guests and actually get a chance to eat as well.
They Are Realistic
Event planners will do their utmost best to follow your guidelines on the itinerary for your event. However, a smart organizer will know when your ideas are going too far and how they can ensure they plan as close to your requirements as possible. Sometimes, we feel that an idea is realistic when we see it from afar but someone who’s in the industry will have a better idea of what’s falling within our budget and what isn’t. Of course, they won’t discredit your ideas altogether. Instead, they will help you come to a compromise with something that you’re not only satisfied with but that doesn’t leave you with a huge mess to clean up afterwards. Remember—just because you could do it doesn’t mean you should.
They Are Efficient
Event planners earn their living from helping you have the best event possible. They know that if you lose money or your event fails, they failed at their job. This is why they’ll work full-time to link you with the best vendors, caterers, and decorators to work for your event. Many caterers turn out to be unreliable and inefficient, but you’ll only find out once they’ve ruined your long awaited event. To avoid being left with a dent in your pocket and no event to show for it, hire an event planner with experience in the industry.
If you want to check out our event planning services, take a look at our website here and see if any of our services seem like a good fit for you. We’ll make sure you have a memorable event that you’ll be proud of hosting, all while getting a chance to enjoy it as well.
9 Surprise Elements to Make Your Corporate Party Stand Out
Employees can get sick of attending the same old corporate events, so you need a way to get them excited about attending yours. Make your events stand out and become memorable by adding that one special element that will push them that extra mile.
Here are a few fun ideas that you can incorporate into your next corporate party to make sure people keep talking about it:
Everyone loves a good old fashioned karaoke night. There’s not much that goes into planning a night like this except booking a location that already has a setup or then hiring someone that can come in and set up a screen and projector for your event; a quick and easy way to add some oomph to a dull party.
If you have the time and budget, have a company come in and set up casino tables and send dealers. A casino night is a super memorable way for employees to get together and have an enjoyable night. You can get a Vegas-style party right in your town. You can even hire Vegas-style showgirls for a fun photo op.
Close Up Magic
Hire a magician to perform close up magic in small crowds around the party. Close up magic is a lot more interactive and fun for guests since they don’t just have to sit on a seat and watch. This way, they can still walk around and network without missing out on the experience.
Team Obstacle Course
Who said corporate parties have to be at night? Have a day time event where you can divide up your employees into teams and have them go through an obstacle course. This will be a fun and memorable experience and also a great team-building exercise.
There are comedians that specialize incorporate humor, and who doesn’t love to laugh? You can hire a corporate comedian to tell office-related jokes; these jokes will be relatable to your employees and you don’t have to worry about anything non-kosher or inappropriate.
This is a great way to get employees talking to each other at bigger companies. Post a topic on the top of each table and anyone standing around it has to speak about the topic. People will move to another table after sharing personal or professional stories on the topic. This can be an excellent way to network within a company.
Circus or other entertainment acts can be a once in a lifetime experience for your corporate event guests. With fire breathers, acrobats and aerialists around, people will be in awe of the entertainment. With an act like this, your event will be one to remember.
This is another way to get people at an event talking and mingling. By assigning characters to all the guests, and giving them storylines, they will be forced to break out of their comfort zones and talk to new people in order to solve the mystery.
Immersive Food and Drink Stations
Try setting up a make your own taco station, or assemble your own sundae, or why not a DIY bar where guests can experiment with making cocktails? This would be a fun and interactive element to add to your party that guests are sure to enjoy.
Some of these ideas require a bigger, more open space to pan out. Instead of renting halls or conference rooms in hotels, try booking a hangar to get the space you need for your event. If you are in the Scottsdale, AZ area, you can book a hangar here.
An event is simply an event until you decide to make in unforgettable. Take yourself and your guests into a world of their own. When you host your next event at the Vehicle Vault. Take an amazing turn through time as you enter the 50’s Diner theme and take in everything around you. There is something for every single one of your guests needs and Scottsdale Hangar Parties have taken care of every single detail. Events should be personable and designed around your exact specifications but also should be a unique experience. No matter the purpose of your event, you want to leave an impression on your guests that creates a positive buzz around your event. Take your intentions away from the expected and give your guests a beautiful unexpected experience. The Vehicle Vault is the perfect place when you are looking for a one of a kind event space.
The Vehicle Vault Experience
Walking into the space through the 50’s diner theme doors you will find yourself immersed. Amazing one of a kind event space. Escaping the Arizona heat into a fully air-conditioned experience, you and your guests have full access to all of our amenities. More than simply the beautiful car collection you will be surrounded by, you can also take advantage of our cigar lounge and projected drive-in movie screen to showcase amazing films or slideshows. With 4 preferred caterers and in house bar availability you will not have to take a second thought to plan the perfect event at The Vehicle Vault. This beautiful space envelops the perfect backdrops for any photos and will leave you with an event that all your guests will be talking about for years to come.
Corporate or Private
Whether your event is corporate of private, we can meet all of your needs. Taking you and your guests back in time. Red vinyl barstools, cola fountain, and even a jukebox. You can be sure to impress any guests that come to your event. They will be in wonder and amazement at the one of a kind event space. A unique experience right in the heart of the Scottsdale Airpark. Specializing in one of a kind corporate events and even award shows where everything will be handled by a personalized team dedicated to you not even having to lift a finger unless it is for one of our signature drink specials. As we are minutes from all the Valley Resorts, you can rest assured that everyone will have easy access to your event whether they are coming from afar or are local to Scottsdale.
Team of Professionals at Vehicle Vault Scottsdale
Trust that our team of experts will be there for you every step of the way while you plan your individualized event. Setting up any event can feel overwhelming and we are here to walk you through everything you need to prepare for the perfect experience. From decor to food, drinks or even talent to have at your event, you will be fully taken care of. Rather than choosing a predictable event center, we bring you a unique experience carefully curated for your needs. Our team of professionals is fully prepared to individualize your event to the best of our availability and know that The Vehicle Vault is one of our favorite places to host every kind of event from corporate get-togethers, weddings or even intimate cocktail events. There is the perfect plan for any event and we are happy to exceed your expectations at every level.
The Vehicle Vault exceeds the standards for events and offers a perfected unique experience with the help of our full staff to make your next event an unforgettable affair. More than just standards events, The Vehicle Vault provides an experience that encourages your guests to take photos and share their stories from the event for years to come. Surrounded by classic cars and an even more classic atmosphere you will know you are hosting an event incomparable to any other your guests will soon attend. Whether you are dancing the night away to the music from the jukebox or taking in a film on the drive-in movie screen, there is something for everyone to enjoy and cal host events encompassing all age groups or specialized needs. Separate yourself and your event from the others with this unique experience brought to you by the experts at Scottsdale Private Event Venues.
5 Common Corporate Events: Purpose, Budget and Ensuring Their Success
Companies have to host corporate events for a number of reasons; some include appreciation for employees, some for training purposes, some to educate on new launches and some to make important decisions for the company. Either way, the company wants the event to be a success.
It is hard to determine an exact budget or assurance of success because company sizes and environments can vary drastically. It is still better to follow a loose guide to estimate what you will need to do for a successful event. Here are a few simple tips and estimated budgets to help you get started:
Purpose of the Event:
To build awareness and buzz around a new product or service.
Focus on getting exposure for and attention to your new product or service. Make sure to invite media-centric guests, so they can create buzz around your launch; your priority should be to get the word out! Come up with a marketing strategy before the event to make sure the product is the center of attention at the launch.
Purpose of the Event:
Celebrate the holidays and build morale.
Holiday parties are for your employees to blow off a little steam. Make sure the event is fun and creative so employees can relax and have a good time. Think of different entertainment that you can provide the attendees to make this more than a mundane company event.
Purpose of the Event:
Raise funds to support a cause.
Your purpose is to raise money, so your event really has to wow people. Make use of all the networking the company and employees have to get a good turnout for the event. Pick a worthy cause and promote it well to ensure a successful fundraising event.
Purpose of the Event:
To make important decisions that will affect the company and its professional course.
These events are held for the shareholders and higher-ups in a company. Make sure the event is less socializing-focused and make decision-making a priority. Rather than putting out a three-course meal before the meeting that could enable lethargy, time your meeting so you can get the board members at their most alert state.
Team Building Events
Purpose of the Event:
Strengthen relationships and encourage networking within a company.
Make sure the event catches the interests of your employees rather than forcing uninteresting activities on them. By catering to their interests, you will ensure that they will enjoy taking part in the event. You will have a better team, and you won’t be wasting company time and money on an event that was unsuccessful in its goal.
If you’re planning a corporate event near the Scottsdale, AZ area, and are looking for venues to rent, we have the best solution for you. Call us at 480-616-0707 or click here to book a venue for your next event!
How to Pick the Right Day for Your Corporate Event?
Planning and holding a corporate event and making it a success involves hard work. From selecting the right venue to set up the right itinerary, every big and small thing matters when you want your corporate event to be a hit among your staff and outside attendees. Among all these things, picking the right day for holding a corporate event also matters very much.
No matter how stunning your venue and tasty your menu is, you won’t be able to pull in the crowd if your corporate event is being held at a wrong date. So, what are those wrong dates and how to steer clear of them? Read on to find out.
Don’t Plan it in and Around Holiday(s)
Often, organizations get selfish and pick an event date that falls in and around holidays. Companies need to remind themselves that people, especially in the roles of staffer and employee, diligently keep track of dates. There is no way you can fool them by saying that it is just a coincidence. If you persist with your event on such a date, then be prepared for getting an abysmal response.
If you want to make your corporate event a success, then take its planning seriously. Reserving a full working day for it won’t harm your business. The success of your corporate event will reap you some tangible benefits in the long run.
Take the Weather Forecast into Account
Sweating and grinding it out to organize a corporate event only to get it washed up by weather— this is the most underwhelming thing an organizer could go through. If you don’t want to experience such heartbreak, then also take the local weather forecast into account. This becomes very important, especially if you are hosting the event at an open-air venue.
But even if you are using an enclosed venue, you need to make sure the day you have chosen is not going to experience a downpour or snowstorm or some other acute weather activity.
People Love Sports, and it Wins Over Events
The other blunder many corporate organizers make is that they choose the date for the event without considering if any major sporting event is going on around the same time. For instance, holding a corporate event on the eve of Super Bowl is just a recipe for disaster, even if you have used the best of the best venue, catering, and entertainment services. Similarly, any big event or match of baseball, basketball, football, or soccer can affect the attendance of your event.
Is Any Local Event Going On?
Lastly, also keep an eye on the local events happening in Arizona while planning your corporate event. Please avoid a clash with any such popular local event. Events like Beer Week and Renaissance festival get a lot of traction and may affect your event to some extent.
After picking the right date for your corporate event, take a seasoned contractor like Scottsdale Hanger Parties on board that can take care of everything— from venue to catering and entertainment to transport— to make your corporate event a successful affair.
Organizing Event Catering – Here Are Some Telltale Tips You Can Ace This Activity
So, your big event is coming up and you are spending days looking for top-notch event venues, decor service providers, and other such vendors. Apparently, everything that is important for a successful event is on your to-do list already.
But have you thought about how important an event menu is? Do you know a small slip-up in choosing your event catering service can cause your event to completely fail? Yes, you read that right.
There are a lot of things that you need to consider when finalizing an event catering service for important get-togethers in your life, regardless of whether they are corporate events or private family affairs.
The reason organizing event catering is deemed a lot more difficult than choosing other vendors is because you simply can’t choose food or caterers based on the pictures of food that they share with you. While the presentation of food is important, you can’t expect good looking but tasteless or stale cuisine to impress anyone.
Fortunately, there are some telltale guidelines that can help you organize event catering without fail.
Read on to learn what matters in organizing event catering.
1. Don’t Overdo the Menu
Humans naturally get overwhelmed when they are given too many choices. The same is the case with event catering.
If you include too many food items in the hope of impressing your guests or arranging a lavish event, you will do more bad than good. The most notable disadvantages of doing so include the wastage of money and food.
As much as variety add colors everything, the formula doesn’t work in case of event catering.
Try to keep your menu simple but all-inclusive. Don’t include a lot of items but make sure there is something for everyone to eat by adding items from all three categories including vegan, vegetarian, and non-vegetarian food.
2. Don’t Let Your Excitement Compel You to Outdo the Budget Limits
When planning events, you have a leave a little buffer in the budget you prepare. As for catering, you must try to leave a small margin when choosing items to be included in the menu.
For example, if you have dedicated $200 to food. Try and include items that collectively cost $170 -$180. However, this margin should not be in more than a couple of hundred dollars or else you will be in crisis.
3. Get Enough Food Made
If you are expecting 200 guests in your event, add a buffer of at least 10 to 20 people when communicating the number to your event catering vendors. You don’t want to handle embarrassment due to a shortage of food. Do you?
The above-discussed tips may sound like usual advice but they are your 3-step staircase to event success. Try to organize event catering for your upcoming event using these tips and see the difference yourself.
Get in touch with Scottsdale Hangar Parties if you need help!
Planning the Perfect Corporate Christmas Party
Is everyone in your office always talking about that one Christmas party that was so great? Or maybe they’re complaining about having to attend the same boring party again this holiday season. Either way, if the burden of planning this year’s party has fallen on your shoulders, we are here to help you out!
Your company could be anywhere from a few dozen to hundreds of people, so you need to plan the party accordingly. Once you have the budget in place, you know you have to follow the standard protocol of hiring a caterer and setting up a bar according to the number of people attending.
Here are a few other important details that may help you plan the perfect party:
Get Feedback on Previous Parties
The first step to planning a corporate Christmas party is getting feedback on previous ones. Get a feel of what people generally liked and disliked over the last couple of years. You might find a common dislike of a certain caterer, the entertainment or the general look and feel of the party.
You’ll know what to avoid when planning your party. In the same way, maybe everyone liked the food at a certain holiday party. Your life will be made easier because you can just hire the same caterer!
Choose the Right Team
Choosing the right team to help you execute your ideas is so important! If you have someone on your team that is not a team player or isn’t taking their role seriously, it can be quite tough to get the results you want.
Instead of focusing your energy on the party, you will be focusing on trying to communicate with this person and trying to get their work done for them. Build a team of like-minded people that are all enthusiastic to complete the tasks at hand; you’ll work more efficiently and with less friction.
Choose a Theme
If you’re wondering why to choose a theme when Christmas is a theme on its own, it’s just to add that extra oomph and help you streamline décor. By deciding a theme, you are avoiding the mishmash of multiple ideas that can look tacky.
Maybe your holiday party could be themed “Christmas in Winter Wonderland”, that way you know everything will be snowy and blue with fairy lights. You can add a few hints of holly to tie in Christmas, but you’ll have a much cleaner looking party. If you have a more casual workplace, maybe you want to try a more creative party theme like “Christmas in Pajamas” – either way, get the general feel of your work environment and decide accordingly.
Pick a Venue
Don’t just have an office party at the office! Make it more exciting by booking a venue, so it doesn’t feel like you’re going to work. A great place to book is a hangar venue. Hangar venues give you a blank slate; you get to build your party exactly how you want it. It won’t look or feel like anything before – your colleagues are going to love the uniqueness of the event. If you’re in the Scottsdale, AZ area, you can book a hangar here.
Hire the Right Entertainment
This one goes back to getting feedback of previous parties. Your office staff, as a whole, will have a certain preference of what kind of entertainment they enjoy. This could be a live rock band or a DJ that plays Top 40 songs all night. Maybe they will enjoy a 90’s cover band. Either way, get a general consensus before booking the entertainment.
A Surprise Element
Throw the crowd a curveball with a surprise element. Your surprise can be as small as a themed cocktail that’s named after something in your office or even a karaoke machine. If you have a large portion of your budget left over, maybe hire a special entertainer or have an extremely creative photo booth. The aim is to have an element that people will remember and talk about when they leave the party!
With this guide, we hope you have a wonderful Christmas party. Happy Holidays!