What You Need To Know To Make Your Event Educational, Entertaining and Memorable!
When it comes to an event, you need to make sure that you make it educational, entertaining, and memorable. This is extremely important when you have to place a charity event in the making. So what makes an event all these things? Well you should look at each of them separately. What can you do to make an even educational? What can you do to make it entertaining? What will make this a memorable event that no one will be able to forget?
First, look at the educational aspect. What is the charity or event for? You need to state your purpose or goal everywhere. You can do this in several ways. Once way that you can be educational is by placing stands or show pieces around the event like an art show. Place random facts on the walls or on display so that you can get your guests thinking. You can put on a movie or documentary about the charity and show the people first hand what is really going on and why they should help. You could also do a speech with the help of visual aids to help support your charity. All of these are great ideas when it comes to making something educational, but what about entertaining.
Well if you want just entertainment you can have a band or singer perform at the event. However, that can be expensive. If you are having a charity, you should make sure that you mix entertainment with educational. Basically, you should try to find ways like through plays and other art forms to entertain and to educate. You never know how creative you can get until you try to mix education and entertainment. When you try to mix them you will find that your creativity will pour out ideas and you’ll have success in doing so. You need to make sure that the entertainment is clean and fun, especially for charity events.
While you are thinking about how to make things entertaining and educational, you may just want to add some remarkable details in the mix. When you add some things like fireworks or celebrities in the mix, your guests are going to remember the event for most of their lives. You don’t have to invite any celebrities to make a memorable event. You can do things by picking a unique venue or by having some of the most special and unique details in the event. There are hundreds of things you can do to make a party remarkable. You should do some activities to get the creativity flowing so that you are able to make an impression on all your guests. You will want to make sure that you add something special into the mix so that everyone will be more willing to donate large sums of money or at least some money.
When you have try to include information, entertainment, and shocking or fun events, you are more than likely to reach your goal and surpass any expectations that you may have. You will find that you will be happy with the results from the event. The only hard part about it is finding the creative ideas. If you take some time in your planning, you should have no trouble coming up with ideas and having a wonderful event. You will want to make sure that you have done everything to make things go as smoothly as possible. That includes staying organized so that you are able to find all the information upon needing and also you can stay on top of things. You will have a great event when you take the time to really care about the event and see things through.
How To Create Events That People Talk About!
When you are trying to create a great event that people will remember, you will want to put a lot of hard work into it. You have to be willing to use your creative side to make this something that will keep people talking for a long time to come. There are so many different things that you can do in order to make an event special. All you have to do is make sure that you are able to get the supplies and the help that it takes to make your event great. With these things, you can really turn some heads.
There are so many things that you will have to do for a special event. The first thing that you need to do is set a date. Once you have the date in place, you will then have to find the perfect place to hold the event. You will want something that will hold the expected amount of people that will be there as well as be comfortable and appealing to the eyes as well. You will want to shop around until you find the perfect place that will work for you and your needs.
After you have the date and the place, you will then want to stick to your budget. You will want to think about the amount of money that you can spend and then go from there. You want to allow yourself enough for your budget so that you can get everything needed on your list. This will be the best way to start the planning process.
You will then want to advertise your event. You need to make sure that everyone that is being invited gets an invitation early. You want them to make sure they have enough time to RSVP to the special party. This will also allow you extra time to get ready for the number of people that are defiantly coming to the event. You can also advertise the party with the newspaper, emails, and even flyers. These are all very good ways to get your event advertised at a great bargain.
The entertainment is very important to an event as well. You want to have something for everyone. You will defiantly want to have a great beginning and end to your party. This will keep the guests talking about the time they had for a long time to come. You will also want to make sure that the entertainment is appropriate to the guests that are there. It is important to keep them interested while they are supporting your event and with the right entertainment, you will have great response.
Use a time line to keep thing rolling at the event. You want to have everything in place and a special time allotted for them. You need to keep the night jam packed full of fun. You do not want the party to get dull or boring at anytime. This will only make your guests restless and wandering what is going to happen next. You should think of ways to keep the night on a great pace and to make sure the guests are satisfied with all the entertainment that you have offered.
Keep organized. You need to make sure that you have everything under control. You need to make sure that you have taken care of all the things that have to be done so that nothing is missing. You will also want to be sure that you have personally made sure that all the details are taken care of so that nothing is missed. When you do find that you may have forgotten something, you should make the necessary arrangements to fix the problem and get it under control.
With the right people running the event, you should have no problems at all. You may want to make sure of this by hiring an event planner. You will need to make room in your budget and if you do not have the budget for it, you may want to find someone to help you along the way. This can be anyone that you trust that will make sure all the details are taken care of and to take a little bit of the stress off of you. You will certainly appreciate the help and everything will be perfect for your event.
Having Mascots, Minglers, Entertainers At Your Next Event – How To Find & Work With Them
Planning a great party does not have to be that hard. All you really have to do is find a way to make your event great. You will find that when you get the great ideas to make your party special, you will get an over whelming response to the event and it will be a great time that is had by all.
One of the best ways to make a great event even better is to have some kind of great entertainment. You will want to find someone to come to your party and make it great. You can get any type of entertainer that you would like and it will be a great addition to your party.
You should think about the type of party you are having. Who will be the guests and what type of party is it going to be? These are things that you will want to think about so that you can make the most of the great time. You will want to bring out someone that will entertain all of your party goes and keep them interested in the event.
If you are looking for an entertainer to come to your party, you can check out the phone book. There are plenty of party entertainers that are listed there to help you. You will see that there are plenty of different options and you will need to choose the ones that will give the crowd a great night of fun. You can get comedians, musicians, and even guest speakers. No matter what type of entertainer you decide to get, you will be able to hire someone to help you keep everyone there and having a great time.
If you do not want to hire an entertainer, you may want to find a mingler to get the party going. You will see that a mingler will keep the people talking and keeping them moving. They will be able to talk to the guests at different times and getting the guests ready for a night of entertainment. The mingler will be great for you so that you have time to sit and relax at your own party. You will of course want to talk to the guests and make them feel welcome as well as having some time out for yourself.
One great idea to have at your next event is to have someone to keep the crowed entertained and get them involved in the fun. You can have an entertainer that will bring the crowd up on stage and keep them involved. This is something that you can do easily and with little time and expense involved. You can usually find these people in the phone book or you can go online and find the help that you are looking for.
You can even work with your entertainer and bring more fun to the party. You can be a helper or get someone from the crowd to help as well. Either way, you will see that when you are able to get the guests having fun, you will be setting the stage for a successful party that will be a great time and memory for everyone. This is a great opportunity and one that you should do any time you want to make your next event the most that it can be.
There is nothing wrong with wanting to make your friends happy. You want them to talk about your event for many years to come and the best way to do that is to keep it interesting and exciting.
8 Ways To Work Successfully With Your Event Venue
You need to find a way to work very successfully with your event venue. You want to make this great event work the best that it cam. You will of course have some problems happen with your event planning, but you want things to go as good as they possibly can.
1. The first way to work with your event venue is to try and reach your goals. You want to set goals for your event and try and make them all happen. You want to use as much information as you can so that you can have the best possible event that you can.
2. You will want to do a lot of research for your event venue. You want to try and reach the maximum potential that you can so that you are not left with a bad event planning process. You want to use the most information that you can so that you can have the right ideas for your party and get a great response as well.
3. You should try to incorporate as much fun and excitement into your next event planning process as you can. There is no sense in having a party if you are not going to include fun. You will want to make sure that you are reaching the most fun that you can for your event planning processes. Find ways to bring life and entertainment to your event without breaking your budget.
4. Make sure that you are on a budget. This is very important. You want to be on a good budget that you feel good about so that you are not spending too much money. You do not want to break your budget and end up losing money in the end.
5. Get all your friends and other members of the planning process ready to work. You will want them to be there for you and ready to pitch in to make this event even better. You cannot have enough help when it comes to planning the perfect event. You will feel better and get to relax a little more when you have more help.
6. Add some flair to your next event. You want to add a little bit of fun and entertainment to your next party. Keeping people interested in your event is not always easy. You want to make sure that you are getting them ready for a night of fun and keep their interest in your event.
7. Advertising up your party is very important. You want to reach a lot of different people so that you are getting the maximum amount of interest into your party. You will have a better response when you are advertising in the newspaper, by mail, email and any other way that you can think of.
8. Do not get worked up. This is the most important thing that you can do to make your great event go better. You will want to make sure that you are putting a lot of hard work into your event, but you do not wan to over work yourself. Remember to have fun and do not be afraid to relax.
Remember, having a great event is not going to be easy, but with the right planning and a little bit of fun, you can have the best event ever.
8 Tips To Transform Your Event Venue
When it comes to transforming an event venue you can do a lot wit nothing. You can change the whole mood of a place by following some of the easiest tips found here. You should be able to take a dark room and fill it with romance or make a silly room serious. All you have to do is think about the mood that you want and where you stand in progress. Usefully ever venue needs some decorations to make things seem easier to fit into the events ambiance.
Color and Boldness
First, you need to add a splash of color and boldness. You can add some boldness by getting some nice things like cloths and other decorations to bundle or design your room with. If you get a lot of long sheets of interesting fabric you will be able to add both color and boldness to the venue. You can let them hang from the ceiling or have them gently flow through the room. Your creativity has no limits when it comes to adding colors and boldness. The only thing that you want to avoid is colors that will be too bright for the occasion. If you are going for romance stick with red hues; if you are going for party, stick with some of the brighter and bold colors. The decorations are at your discretion, but first, you need to make sure that you don’t have any limits because of venue rules. Simply ask before signing a contract with them.
You should also think about small, little things that will be great accents. You can go to make low-priced craft places and find a million things to use as accents. You may want to purchase a bag filled with seashells are you may want to use simple things like petals and pearls. When it comes to romance, you can’t get any more romantic than with rose petals and pearl beads. If you are on a budget, you can find plenty of things like fake crystals, pieces of glass, stones, and other things to place on the tables to accent the place. If using smaller objects to give the venue a hint of mood changing, you can change the complete look by assign height.
When you go to add some height you will want to use tall things to add some height to the room. You may want to use things like pillars or candle holders to get the dimension going. If you have a small place, the height will give you some added depth to the place. You should also know that if you use tall center pieces, this will work too. The only thing is that you want to make sure that the items will not easily be knocked over. This can save a lot of your guests from being hurt.
Also, if you use a matching décor, you can take out of the darkness and add a good bit of color. However, you don’t want too much color so if you match the tablecloths with the floor runner or to some of the other decorations it will all seem to come together. If that doesn’t do the trick, then flowers will.
When you use flowers you are able to change the room entirely. This tends to make everything seem brighter and glowing. If you want radiance, you should order some flowers to be set down here and there. You don’t have to go overboard on the flowers, but if you watch your budget, you should be able to squeeze precious flowers in here and there.
However, maybe it is not the décor of the room, but the size of the room that bothers you. If you change the tables in the venue, you will be able to make the room feel smaller or bigger. For rooms or venues that are smaller, you should add round tables in the place. The round tables will give the illusion that there is more room, and also your guests will be able to feel it. If you would like to make a larger room appear to be smaller you can always add long tables into the mix.
The last tip is the lighting. The lighting is everything in a mood. If you want people to be aware and place bids or donations, you will want the lighting to be fairly bright. This will get the attention of the guests, but it won’t give them a headache. You should also dim the lights if you want a night of romance and passion to b present.
Creating a Guest List for a New Years Eve Party
When planning a New Years Eve party, one of the most important items of business is creating the guest list. This is important because the number of guests you plan to have at your party will influence a number of the decisions at the party. Some of these decisions may include the location of the party as well as the food which will be offered. However, this is not the only reason why it is important to create a guest list early. It is also important to do this so you can make plans for potential conflicts which are an unfortunately occurrence in any circle of friends. This article will discuss the mediation a party host often has to perform and will also discuss how the guest list has an impact on other elements of the party.
One unfortunate aspect of planning a New Years Eve party is that the host may sometimes have to make difficult decisions when she is creating her guest list. These decisions arise if there are guests at the party who do not get along. The host may be friends with all of the people they wish to invite but they may also be aware that some of their guests may not get along. This can put the host in a difficult position when creating the guest list. If the party is going to be a rather small event, the host may have to decide to eliminate certain people from the guest list if they believe they will cause an incident or make the party uncomfortable for other guests. If the event will be rather large it is less of a concern because it is possible these people may not even see each other at the party and if they do, they will certainly not be pressured to interact because there will be so many other guests. However, the host will have to use her discretion when creating the guest list and if she believes the guests will not be able to behave maturely at the party she may choose to eliminate one or more of the guests who is likely to cause a problem.
The guest list will greatly affect the location of the party. For example if you plan to host a small party for only a handful of guests you will likely have no problems hosting the party in your home. However, if you plan to invite hundreds of guest, it can be impossible to host the party in your home, unless you own an extremely large home. You will most likely have to rent a restaurant or catering hall to host your party in a location which will be large enough to accommodate all of your guests. The size of your guest list will also impact the location you select because many locations may set a minimum on the amount of guests required to reserve the room. This means you will have to pay for a certain number of guests even if you do not plan to have this many guests in attendance.
The size of your guest list will also impact the food you plan to serve at your New Years Eve party. Planning an elaborate sit down dinner for a few guests is relatively simple but this becomes more difficult for a larger group. If you invite many guests you may prefer to offer a buffet or only serve appetizers and desserts at your New Years Eve party.
Your Event Logistics
There are many things that you need to look out for when you are planning an event that will be a great success. You will want to take into consideration all the things that can go wrong so that you are prepared for the things that can make your event turn bad. You want to be prepared and able to take on any challenges that come your way.
1. The first thing that you need to do is make sure that you are able to keep your event on track. There are so many things that can go wrong when you are planning something. You do not want to get discouraged when it comes to planning something wonderful. You want to keep the event going the right way so that you do not give up and get frustrated. You need to keep patience and keep motivated so that you are getting exactly what you want and need for your event.
2. You have to make sure that you are not planning your event for a day that is already taken by another event. You want to keep the dates open so that you are not interfering with other big parties because you want everyone to show up to yours. You will want to check the dates that are best first so that you can start planning the big party. Once you have the right date, you can then start to book everything else so that you are able to make sure everyone can come.
3. Keep organized. Being on the right track is the best way to stay focused on what you need to get done? You will want to make sure that you are able to keep things running well and on track. The best way to do this is to stay focused. You will want to have accurate records of everything that you are doing so that you not wandering later. You will want to make sure that you get receipts for everything that you pay for. You will want this to ensure that you get what you are paying for.
4. Keep aware of unexpected things that can happen. You will want to be on the lookout for any thing that can come up. You will be better off when you are prepared for the bad things and able to keep up on them. You will find that when you have things handled before they happen, you will be better prepared and able to handle anything that can come your way. This is the one reason why you need to make sure that you are going to have a back up plan.
5. Trying to make the best event ever is not going to happen on its own. You will want to be motivated and able to stay on track. Keeping on the right path is the best way to make sure that you are able to have the perfect event planned. You will feel better and get things done easier. You need to be ready to work and keep things moving. Staying committed to your cause is going to help you with your event planning and making things happen.
These are all great ways to make the event be a success. You will feel better and have a better experience when you are going to be prepared and organized. These are the top things that make an event work and you will find it fun and exciting when you have the right tools.
3 Venue-Based Pre-Wedding Events You Should Consider
For many people, their wedding is a once-in-a-lifetime event. There is a reason why it is called the ‘big day.’ It won’t be wrong to say it is the biggest day of one’s life (barring the day of their birth, of course). However, celebrating a day that changes the course of your life within a couple of hours seems lacking and underwhelming sometimes.
This is the reason why there exist multitudes of pre-wedding celebrations. Among them, some can be arranged within the house. Some are destination-based and require traveling. And some of them need a venue just like the main wedding day. Here, we are going to discuss pre-wedding events that are supposed to be held in a dedicated venue.
1) Rehearsal Dinner
Rehearsal dinner is probably the most popular pre-wedding event in the US. This event is held the night before the wedding where families, close friends and people helping with the arrangements gather and have a spread. Rehearsal dinner is surely less formal than the wedding event. There are many reasons to have them. As the name suggests, it gives the bride, groom, groomsmen, and bridesmaids to rehearse their entries, speeches, etc.
Moreover, it is a great window to relax after the long-drawn-out span of wedding arrangements. It also helps particularly bride and groom to relieve themselves of the jitters of the big day. A rehearsal dinner is also great to recognize and thank all those people who have been helping you with the wedding work.
2) Wedding Breakfast
It is relatively a newer trend and gradually catching on with couples. A wedding breakfast is a more relaxed, cordial and casual gathering than rehearsal dinners. Wedding breakfasts are great to set the mood of your big day. Like a rehearsal dinner, it also allows you to freshen up and divest yourself of the preparation burnout.
Wedding breakfast can also be improvised as a reception for all of your out-of-town guests. To make this event smooth sailing, you must schedule your engagements with vendors accordingly. Otherwise, your cell phone will remain abuzz and you can’t get the window of respite you are looking for in the first place.
3) Stage and Drag Party
The pre-wedding event is actually a Canadian tradition but has also become popular in some US states in the last couple of years. This pre-wedding event is less of a celebration and more of a fundraiser for the marrying couple. If you have decided to have this peculiar pre-wedding event, make sure it has a celebratory zing as well. Book it in a venue and make sure the guests are treated the way they should be as your loving donors.
If you are looking for a venue for pre-wedding events, then consider Scottsdale Hanger Parties It offers all the logistical arrangements for all sorts of pre-wedding events with its in-house catering, lighting, and photography and music facilities. The venue is good enough to set the customized ambiance of your choice.
Why Hiring an Event Planner Can Save Your Life
Event planning is a stressful job, especially if you’re planning your own event. Rather than getting caught up in the minor details of the occasion you’re planning, you can leave it up to an event planner who knows how to do their job. In fact, event planners can often save you from destroying your event by helping you make realistic decisions. Here are some reasons why you might need to hire an event planner too:
They Are Responsible
Event planners stress over every part of the event you want to host because they know they’re responsible for anything that goes wrong. They know how to plan and work on a budget. They have contacts in different industries like catering and décor. They can make appointments for you to visit food vendors and decide the menu. Since they work in the event management industry, they have experience with a variety of vendors and know who’s reliable and will give you the best for your occasion. If you need a host for your event as well, such as for a wedding, you can hire them as well. This leaves you with the luxury to mingle with your guests and actually get a chance to eat as well.
They Are Realistic
Event planners will do their utmost best to follow your guidelines on the itinerary for your event. However, a smart organizer will know when your ideas are going too far and how they can ensure they plan as close to your requirements as possible. Sometimes, we feel that an idea is realistic when we see it from afar but someone who’s in the industry will have a better idea of what’s falling within our budget and what isn’t. Of course, they won’t discredit your ideas altogether. Instead, they will help you come to a compromise with something that you’re not only satisfied with but that doesn’t leave you with a huge mess to clean up afterwards. Remember—just because you could do it doesn’t mean you should.
They Are Efficient
Event planners earn their living from helping you have the best event possible. They know that if you lose money or your event fails, they failed at their job. This is why they’ll work full-time to link you with the best vendors, caterers, and decorators to work for your event. Many caterers turn out to be unreliable and inefficient, but you’ll only find out once they’ve ruined your long awaited event. To avoid being left with a dent in your pocket and no event to show for it, hire an event planner with experience in the industry.
If you want to check out our event planning services, take a look at our website here and see if any of our services seem like a good fit for you. We’ll make sure you have a memorable event that you’ll be proud of hosting, all while getting a chance to enjoy it as well.
Why a Professional Photographer Is the Best Option for Covering Corporate Awards Celebrations
Corporate awards celebrations are hard work. Everyone at the office is in attendance. This means everyone’s going to be judging you, the host, as well. Why not lessen the stress you have by sharing the burden?
Hiring a professional event photographer can really save your life. They know the ins and out of event coverage way better than you. Put your Smartphone camera away and call a professional to help you out.
Here are some reasons why you need to call someone to cover your event:
The last thing you need when managing such a big event is someone you can’t count on. Hiring a photographer will give you a sense of security. You’ll know that there’s someone reliable taking the photos for your event.
In case you lose the photos, you’ll know that your photographer has a backup file that you can ask them for. They’ll also make sure to be on time and cover everything from the start till the end.
While you’re busy managing other things, someone is out there capturing the evidence of all your hard work.
Another reason you should opt to hire someone is that they’re creative. Photographers are trained in capturing photos from different angles. They know what looks good and when. They’ll tell you the different ways they want you to pose to get the best photos for your event.
Photographers have an eye for catching photography-worthy moments. They’ll know better than an amateur what needs to be shot on camera and what doesn’t. You don’t want an amateur taking photos of people looking uninterested, or yawning during the CEO’s speech.
You may think that having a photographer in the room will make people uncomfortable. People might not be able to interact without feeling watched. But the best part of a skilled photographer is that they know how to work through a room without even being noticed.
They also know exactly what shots need to be candid. If you provide them a list of people who need to be photographed, they’ll make sure to cover them all.
They Have Equipment
You probably don’t have the lighting and flash equipment that a photographer does. A professional photographer will ask you questions about the timings and the type of event you’re hosting. This is so that they can decide what kind of equipment to bring to give you the best photos.
An awards celebration is usually in the evening. It’s held indoors as well. Someone who knows about lighting will be able to provide the right tools for creating natural-looking lighting even inside.
With the professional equipment that an event photographer has, comes the editing. They know how to add that special touch that makes your photos stand out. With the right photos, you can even use them to advertise your company.
5 Common Corporate Events: Purpose, Budget and Ensuring Their Success
Companies have to host corporate events for a number of reasons; some include appreciation for employees, some for training purposes, some to educate on new launches and some to make important decisions for the company. Either way, the company wants the event to be a success.
It is hard to determine an exact budget or assurance of success because company sizes and environments can vary drastically. It is still better to follow a loose guide to estimate what you will need to do for a successful event. Here are a few simple tips and estimated budgets to help you get started:
Purpose of the Event:
To build awareness and buzz around a new product or service.
Focus on getting exposure for and attention to your new product or service. Make sure to invite media-centric guests, so they can create buzz around your launch; your priority should be to get the word out! Come up with a marketing strategy before the event to make sure the product is the center of attention at the launch.
Purpose of the Event:
Celebrate the holidays and build morale.
Holiday parties are for your employees to blow off a little steam. Make sure the event is fun and creative so employees can relax and have a good time. Think of different entertainment that you can provide the attendees to make this more than a mundane company event.
Purpose of the Event:
Raise funds to support a cause.
Your purpose is to raise money, so your event really has to wow people. Make use of all the networking the company and employees have to get a good turnout for the event. Pick a worthy cause and promote it well to ensure a successful fundraising event.
Purpose of the Event:
To make important decisions that will affect the company and its professional course.
These events are held for the shareholders and higher-ups in a company. Make sure the event is less socializing-focused and make decision-making a priority. Rather than putting out a three-course meal before the meeting that could enable lethargy, time your meeting so you can get the board members at their most alert state.
Team Building Events
Purpose of the Event:
Strengthen relationships and encourage networking within a company.
Make sure the event catches the interests of your employees rather than forcing uninteresting activities on them. By catering to their interests, you will ensure that they will enjoy taking part in the event. You will have a better team, and you won’t be wasting company time and money on an event that was unsuccessful in its goal.
If you’re planning a corporate event near the Scottsdale, AZ area, and are looking for venues to rent, we have the best solution for you. Call us at 480-616-0707 or click here to book a venue for your next event!
Organizing Event Catering – Here Are Some Telltale Tips You Can Ace This Activity
So, your big event is coming up and you are spending days looking for top-notch event venues, decor service providers, and other such vendors. Apparently, everything that is important for a successful event is on your to-do list already.
But have you thought about how important an event menu is? Do you know a small slip-up in choosing your event catering service can cause your event to completely fail? Yes, you read that right.
There are a lot of things that you need to consider when finalizing an event catering service for important get-togethers in your life, regardless of whether they are corporate events or private family affairs.
The reason organizing event catering is deemed a lot more difficult than choosing other vendors is because you simply can’t choose food or caterers based on the pictures of food that they share with you. While the presentation of food is important, you can’t expect good looking but tasteless or stale cuisine to impress anyone.
Fortunately, there are some telltale guidelines that can help you organize event catering without fail.
Read on to learn what matters in organizing event catering.
1. Don’t Overdo the Menu
Humans naturally get overwhelmed when they are given too many choices. The same is the case with event catering.
If you include too many food items in the hope of impressing your guests or arranging a lavish event, you will do more bad than good. The most notable disadvantages of doing so include the wastage of money and food.
As much as variety add colors everything, the formula doesn’t work in case of event catering.
Try to keep your menu simple but all-inclusive. Don’t include a lot of items but make sure there is something for everyone to eat by adding items from all three categories including vegan, vegetarian, and non-vegetarian food.
2. Don’t Let Your Excitement Compel You to Outdo the Budget Limits
When planning events, you have a leave a little buffer in the budget you prepare. As for catering, you must try to leave a small margin when choosing items to be included in the menu.
For example, if you have dedicated $200 to food. Try and include items that collectively cost $170 -$180. However, this margin should not be in more than a couple of hundred dollars or else you will be in crisis.
3. Get Enough Food Made
If you are expecting 200 guests in your event, add a buffer of at least 10 to 20 people when communicating the number to your event catering vendors. You don’t want to handle embarrassment due to a shortage of food. Do you?
The above-discussed tips may sound like usual advice but they are your 3-step staircase to event success. Try to organize event catering for your upcoming event using these tips and see the difference yourself.
Get in touch with Scottsdale Hangar Parties if you need help!
Lighting is What Brings Events to Life – Here’s How
Whether it’s a residential structure, commercial property, public place, or a temporary event, the easiest and cheapest way you can enhance the look of everything is through lighting.
With the introduction of new lighting tools and technologies, increased usage of lights, and awareness of the wonders simple lighting techniques can do, the demand for lighting professionals has increased radically. Yes, we said ‘lighting professionals’ because it has become a separate profession today.
While lighting for homes and properties are too common, something that is still not as popular is that lighting can be the sole reason for the success or failure of all types of events.
If it is a formal corporate event and you add a fancy, colorful lights that keep glistening, you know where you will end up. Likewise, if it is a dance party and you add subtle, single-colored lights without any effect, it’s going to fail badly.
That said, event lighting is extremely important. Businesses’ that realize the importance and effect of effective lighting even endeavor to use specific colors in their logos and boards to develop brand association.
Nonetheless, if you are clueless about how lighting can affect event ambiance and venues, here is your answer.
Below are five ways effective event lighting results in successful events.
1. Event Lighting Impacts Moods
Colors influence moods and this is especially true when they are displayed intensely, such as through lighting. For example, white and subtle golden lights can feel your guests feel calm and relaxed while red, green, and orange can make them feel energized. Therefore, you must choose event lighting according to the type of occasion.
2. Lighting Creates Better Experiences
So, you are looking forward to this particular event over the weekend that involves several stage acts. You get ready and reach to the event venue all excited and happy only to find out that the event is completely lit with uniform white lights. Do you think a stage act can deliver a good experience and influence your mood without appropriate lighting effects that they should be enhanced with?
Of course, not!
And this is how event lighting creates experiences. The lights that you choose must be selected considering four things:
- Nature of the event
- Event theme
- Event agenda
- Event venue
3. Event Lighting Can Effortlessly Emphasize What Needs To Be Emphasized
As mentioned in the start, the easiest and cheapest way you can decorate events and impress your guests is through event lighting. Not only does effective event lighting make venues a lot better but they can be used to highlight things that need to be highlighted.
For example, if it is a corporate event, the brand’s name and logo can be lit up using the official colors of the brand. In case of a private event like a wedding, the names of the couple can be displayed with added lights to create a unique revelation.
As much as it is important to rent appropriate venues, you can’t expect your event to do wonders without arranging for suitable event lighting.
If you are dubious about choosing the venues and how to go about light selection, leave it all to the team at Scottsdale Hangar Parties.
The Ins and Outs of Choosing the Perfect Corporate Event Venue
You have to be very practical, rational, efficient, and organized when planning a corporate event. These events are not like usual birthday parties or weddings where you can overdo the décor etc. and still not fail.
There are many tasks involved in successful corporate event planning and each one is important; choosing a corporate event venue, selecting the menu, deciding on the decorative elements, lighting, and other things. However, one thing that is chiefly responsible for the success of such events is corporate event venue selection.
Imagine yourself attending a corporate event with the perfect menu, décor, and arrangements but a congested venue or one that is not suitable according to the weather. Would it still have the same impact as an event arranged at the perfect venue and with fewer, usual items in the menu and subtle décor? We think not!
This is the reason that the success of such events largely depends on choosing a suitable corporate event venue.
Here are a few tips you must take on to choose the best venue for your upcoming corporate event.
1. Consider a Weekday
The price of a corporate event venue depends on certain factors including the day of the event. Holding your event on weekdays is preferable, especially if you have a tight budget.
This is because most venue managers charge lesser for off-peak days i.e. weekdays than they do for events on peak days like holidays and weekend. Moreover, there is a higher chance of being able to book the corporate event venue of your choice during off-peak times. This way, you don’t have to compromise because of the venues being occupied.
2. Choose the Best Location
Location matters, not just when you are investing in real estate but also when renting a corporate event venue.
Events that are planned at unique and decent locations are more likely to succeed than those that are arranged at ordinary venues. However, you can’t expect to impress your guests if you choose a location that is too far away for people to reach or inappropriate according to the nature of the event or the weather conditions.
3. Don’t Forget the Numbers
When it comes to corporate event venue selection, you must clearly know and remember some figures throughout. These include things like the number of guests attending your event, maximum capacity that an event venue allows for, maximum budget limit, etc.
These figures will help you choose the best event venue in addition to ensuring that you don’t end up overspending.
If you are already planning to arrange a corporate event, begin by choosing the perfect venue from the wide range that Scottsdale Hangar Parties is offering. Visit their website now!
Tips for Choosing the Perfect Seating Arrangement for Your Wedding
Choosing a wedding seating arrangement is not a task as easy as it might appear to be. It is a very challenging task, especially for larger gatherings. The same view has been held by professional wedding planners and venue arrangers across the world.
Sadly though, this is one thing that gets the least attention.
Wedding is the biggest occasion in everyone’s life. That said, couples have to research a lot before they hand over the responsibility of their wedding arrangements to professional event planners or venue managers.
Regardless of how carefully you choose your wedding venue, menu, décor, theme, and other things, you can’t expect your wedding function to be successful if the seating arrangement is not suitable.
Truth be told, the wedding seating arrangement is not as fun and exciting as the other tasks mentioned above but it can do wonders for your event if chosen correctly.
Here’s how you can choose the perfect wedding seating arrangement.
1. Draw a Chart
The first step in choosing the most appropriate wedding seating arrangement is drawing a chart. Think about the categories of your guests. You can have specific tables to suit the nature of people occupying it. For example, setting up a formal, long table for the family while keeping a more informal arrangement for your old friends or college fellows so that they can hang out and enjoy the reunion.
If you are not in favor of having different arrangements for everyone, you can always choose to have a similar wedding seating arrangement for everyone or just make it a little different for immediate family members.
However you like it, remember to create a chart and visualize how it would turn out. Make changes as many as times as needed before you are finally satisfied.
2. VIP Arrangements
VIP guests include immediate family members of the couple, close friends, and other special guests. When choosing your wedding seating arrangement, you must keep the VIPs in mind and plan for them separately in order to distinguish them from acquaintances.
3. Keep the Venue in Mind
You simply can’t choose the perfect wedding seating arrangement without considering your chosen venue. The type, location, and spaciousness of your venue are important for correctly choosing the seating arrangement that will be most suitable.
If you are expecting a lot of guests, ensure that you will have enough space to include a dance floor before you make arrangements for it. One thing that you can’t compromise on ever is the comfort of your guest. Therefore, you must choose a venue that is not too small and a wedding seating arrangement that causes the room to become congested.
If you are already looking for a wedding venue, visit Scottsdale Hangar Parties to choose the best venue for your big day. They have a wide variety of different types of venues that you can choose from.
Things to Factor in While Selecting a Venue Location
Finding and settling on a venue is one of the most difficult tasks of any event planning routine. The venue has the power to make your event a rampant success or a washout. Its location also greatly matters in deciding the fate of your event. This is the reason why event planners and managers always ask hosts to do thorough homework for picking a venue location before finalizing any other event detail.
Let’s have a look at the elements that one must factor in before locking in a venue location.
The Commute Should Be Shorter
No one wants to drive for an hour to reach a suburban venue. The ones who will make this effort will already be dead beat due to the long commute. So, try to choose the location that remains a moderate commute for all the invitees.
Even an impressive event itinerary can’t persuade people to attend if they already know that they have to travel a long distance to reach the destination. Keep in mind that, a far-off venue location can drastically impact the headcount at your event and subsequently its success.
The Commute Should be Hassle-Free
Just as people don’t want to travel long distances, they also don’t like to get stuck in traffic again and again while heading to an event. Wrestling their way out of bad traffic can spoil their mood even before the start of the event proceedings. It’s never easy to get the annoyed and tempered guests involved in the activities. They even have the contagious power to spread their bad mood vibes.
We know that it is not easy to find a venue that can fulfill both the above requirements. However, we are going to make one suggestion here: try out hangars. There are many hangar venues in Arizona that are not far away from the city centers and also involve a hassle-free commute.
Caterers Can Easily Manage their Things on the Location
While facilitating the guests and putting their convenience at the forefront, it is also important to factor in the functional requirements of your event. For instance, it is essential that the caterers you ae working with can easily manage the food and beverages at the given location without making any compromise. A better option is to look for an event management company that offers both a venue and catering services.
Take into Account the ‘Curb Appeal’ of a Venue
Besides crafting the interior of the venue in accordance with the event theme, it is equally important that the surrounding location also enhances the experience of the guests attending the event. A natural landscape or some good architectural work of art in the vicinity of the venue will add a personality to your event.
Scottsdale Private Event Venues offers a range of different venues at different locations including hangers. The wide assortment of venues offered by the company makes it easier for hosts in picking a venue location of their choice.
Four Eco-Friendly Commute Option for Your Next Corporate Event
If you are planning to provide commute for your next corporate event from your office to the venue, then it is a good opportunity for making a statement regarding the importance of environment-friendly lifestyle. You can do it by using eco-friendly means of transportation to pick and drop the attendees from the venue.
Not only will this add more points to your business reputation, but will also spark an interest among the event’s attendees. Let’s see which eco-friendly commute options you can avail for your upcoming events.
If your event is going to take place in the daytime and the venue is not far away from your office, then pedicab is the most exciting eco-friendly transportation option that you can use. These three-wheel bicycles can easily accommodate three to four people including the rider.
The open-air commute to the venue with a gentle momentum will also give some time to the commuters to think about the environment how things can be changed for good by adopting eco-friendly measures.
If your event consists of a smaller audience mostly belonging to a younger age group, then you can also go with bikes. You can easily get a good number of bicycles on rent at a really reasonable price. But don’t forget to notify the attendees in advance that you are going with this unconventional type of event commute so that they can prepare themselves physically and mentally to have a fun-filled ride to the venue.
It is important to mention here that bikes are getting more popular in the US for their zero emission and physical activity. Right now, 50,000 bikes are being used in the bike-share rotation program in 130 cities all across North America.
3) Electric Hybrid Buses
If you have to transport a large number of audiences belonging to different age groups, then the above-mentioned options can prove to be a logistical burden. However, you can still boast about your eco-friendly conscious by using electric hybrid buses.
Most of these buses have peculiar painted bodies. So, they can also be used as a device for the promotion of your business. Lastly, their prices are not that high. You can easily arrange them in the budget you have prescribed for the event commute.
4) Electric Cars
If you are not worried about the budget constraints and also dealing with a handful number of attendees, then electric cars can also be a good choice for the eco-friendly transportation of your event. You can easily find third-party car services that are now providing eco-friendly options as well.
Benefits of Going Eco-Friendly with Your Event Commute
By adding this simple touch of eco-friendliness to your next corporate event, you can make a huge impact. To begin with, you are going to impress your employees and all other attendees, which will eventually translate into good word-of-mouth in the industry. Your company might also get a certificate of appreciation from the relevant municipal authority.
In short, you can become an inspiration for your competitors by just making your event commute eco-friendly.
Three Common AV Mistakes that Event Organizers Make
AV production in events is a really tricky thing. Organizers and managers only understand its importance when it fails and doesn’t produce the desired results. Unlike food and catering that is centered at some particular point in an event, seamless AV production is needed throughout the proceedings.
However, event planners and managers commit some mistakes that often lead to audio-video production difficulties or even failure during the event. Let’s have a look at all those AV mistakes that can easily be avoided with prior planning.
1) Not Taking Into Account the Entertainment Rigging
If your corporate event is heavy on music and entertainment, then you must take care of rigging settings to ensure impeccable AV production. For instance, the music band going to perform at your event might come with some hanging equipment. To accommodate them with your stage setting, you will need the rigging points.
Asks the music artists beforehand if they need rigging points for their equipment and also work in close coordination with the venue manager to arrange them. Otherwise, be prepared for the last minute mayhem.
2) Not Assessing the Quality and Outreach of the Sound
Keep in mind that the loudness is not the only indicator to assess the sound quality of the system you are going to use at the event. What’s the point of great loudness if the sound quality is bad and couldn’t capture the texture of the singer and pick up the sound of every single instrument?
If you are hosting the event at a large venue, then it also becomes important to check the outreach of the sound. Use sample track and see how they are heard at the front row, the middle row and at the back of the venue. You might need to use delayed speakers for the back rows to create a synchronized sound environment throughout the venue. Do all this before the event instead of finding these issues in the attendees’ bad reviews.
3) Not Factoring in Visual and Audio Inputs
Many people don’t factor in how many audio inputs their sound mixing boards offer. This can create a considerable problem as the event proceeds, for example when an extra microphone can’t be plugged in. Similarly, you must know if you need extra video switchers for the vision mixer. Do all these calculations beforehand to avoid any AV compromise during the event.
Using In-House AV: A Better Option
There is one way to avoid major AV slip-ups during the event i.e. work with the in-house AV equipment and team. First of all, it streamlines the coordination and communication. Instead of three different parties (you, the AV production company and the venue management) trying to figure out whom to talk to, you can have more clear coordination when you are directly working with the venue AV team.
This definitely reduces the probability of AV slip-ups. On top of that, in-house AV production comes at a lesser price.
Scottsdale Hanger Parties provides first-rate services for incentive events and corporate parties in Arizona. In their long list of venue services, they also provide in-house AV production for events.
Can a Live Music Act Be a Good Addition to Your Next Corporate Event?
If you are mulling over how your next corporate event can become truly unforgettable, then consider hiring a live music act for the night. Having a live band perform at an event is a time-tested formula for success, given that it’s done right.
In this piece, we are going to discuss how having a live music act in a corporate event is a good idea and how one should pull it off to make the most of it.
Live Act Extends the Shelf Life of the Event Experience
At the end of the day, the feelings and emotions that attendees leave the venue to define an event’s success. Food, ambiance, event activities—all these factors in to create that experience either memorable or forgettable.
Playing prerecorded music at an event denotes nothing special. This has been done so many times that those attending would tune it out. After all, there is nothing memorable about it. By replacing the recorded music with live acts, you can add an exciting and dynamic element to the proceedings. It will extend the positive sentiments for your event with reinvigorating the energies of the attendees.
Engagement Comes With Live Acts
Engagement is one of the top-most concerns for corporate event organizers. They often lament about the disinterest of attendees in the event proceedings. It’s true that events can sometimes become really boring, lengthy, and monotonous where attendees only bear with them for the sake of food or the commitments they have made earlier.
Inviting a live music act in a corporate event is the single most effective way of engaging with more people at the venue. Having an on-demand segment during the performance can garner a lot of response from the audience. Moreover, people become more involved and focused when the performances are acoustic and full of high-fidelity; this is not possible with overly produced prerecording.
Live Music Acts Can Get Around Technical Glitches
Singers and bands that extensively perform live acts know how to improvise when there is a technical glitch. They make sure that they don’t lose the attention of the audience even if any sound equipment fails.
How to Make the Most of Music Live Acts
Take care of these two major things if you truly want to make your event memorable with live music.
Pick Versatile Performers
All of your attendees are not going to share a similar music taste. So, try to rope in a band that can perform across different music genres. Also, make sure that they are able to perform more than one instrument. A performance becomes wholesome and authentic when it is carried out through numerous instruments.
Make Smart Use of the Venue
Try to make the experience of live music as immersive as possible. It happens when the venue and its features complement the performing band. For instance, the stage should be grand and imposing. The lighting of the venue should coordinate with the performance and there should be high-fidelity speakers in place.
Scottdale Hanger Parties (SHP) provides venues and other amenities that are pitch-perfect for inviting a live music band to your corporate event. Make your corporate event memorable with SHP’s impressive venues and event services along with music acts.
What Role Does Food Presentation Plays at Corporate Events?
It’s a no-brainer that scrumptious, tantalizing food in sufficient quantities is a must for a successful event. No matter how impressive your itinerary is, you can’t conclude the event on a high note without serving good food. Catering is, therefore, an important element of any event management activity.
Besides the taste, the food must also look good. For that matter, food presentation is a crucial detail that professional event management planning services always take care of. In this blog post, we are going to discuss all the points that highlight the importance of food presentation and how it is connected with the success of your corporate event.
Good Food Presentation Facilitates Mindful Eating
Mindful eating has been in vogue for quite some time now. It helps people with understanding the effects of what they are eating on their body, mind, and emotions. For instance, people mindfully eating a dessert will feel happier than the ones who just devour it impulsively. In general, aesthetically set meals uplift moods and they are remembered for a long time.
You can make your attendees feel all the good emotions associated with food by facilitating their mindful eating through a creative and visually pleasing presentation. For mindful eating, seeing and comprehending the food items and their elements is essential. A beautifully arranged platter is easy on the eyes and impactful while a poorly-arranged plate is unimpressive and sours the mood.
Also, people don’t overeat when they are dining mindfully. In other words, attendees won’t go through an instance of stomach disturbance or acidity after their meal, keeping all the memories of the event pleasant.
Food Tastes Better When It Is Presented in a Good Manner
Several psychological and behavioral studies have shown that an aesthetically decorated platter tastes better to people. For example, a well-arranged salad platter tastes better than just the mix of the same vegetables and fruits. So, good food presentation can even make not-so-tasty food items delectable.
You Can Ace Food Photography
The success of your corporate events partly depends on the way it has been covered on social media. For instance, the pictures and videos that you will upload on different platforms will act as proof of success for posterity.
With better food representation and its photography, you can get good content for your social media accounts. The high-definition close-up shots of perfectly and creatively arranged food will even make non-attendees drooling.
More Can Be Done in Less
Good food representation also entails less wastage. To begin with, most people don’t go overboard when they are eating from neatly curated platters instead of piles. Some people are also able to avoid overeating due to mindfulness. In other words, you can bring down your catering budget with the help of creative food presentation.
Scottsdale Hanger Parties (SHP) doesn’t just provide a wide assortment of venues for all kinds of corporate events. The organizers at SHP also provide luxury cuisine services that take care of food presentation in an expert manner.
Trends to Pull Off Successful Business Conferences
The landscape for corporate events and conferences is constantly changing, and everyone related to this area including businesses, event planners, venue owners, and caterers are working hard to adapt to the latest trends to be able to deliver superior services.
We all remember the times when all corporate conferences used to have this typical arrangement with the delegates seated in a single row and coming to the rostrum to speak in front of the audiences until the conferences ended. Not to mention how we could easily spot a couple of attendees yawning or catching naps here and there. The good news is that those days are no more!
Conferences currently are all about developing audiences’ interest and keeping it intact throughout the events. For the most part, this depends on how corporate events are tailored to the needs of guests and its perfect execution.
If you too are on the lookout for conference trends for the year 2019, here are a few that will contribute to the overall success of your upcoming conferences.
1. Winning with Technology
Truth be told, conference attendees are often seen busy using their smartphones and what makes them do this is the urge to fight back sleepiness or simply make it through the boring business conferences. And if half of the people attending your conference are busy using smartphones throughout the event, how successful do you think the event will be? It is like standing there watching all your effort and investment being wasted and not being able to do anything about it.
While you can’t really ask adults to not use their smartphones, how does the idea of taking this negative side and turning it into something positive sound? How about using smartphones to make your conference interesting and interactive? That would be amazing, of course! What you can do is make your conference interactive by asking questions that the attendees need to answer on a platform that runs on their phones, such as twitter discussions or event applications.
Yes, that’s one powerful conference trend you will have to ensure incorporating as you pave your way to arranging successful business events in 2019.
Another conference trend you should catch up on is using ideas to keep your audience energetic and upbeat. It is indeed hard to make a ‘business’ event thoroughly entertaining while keeping in view the actual purpose of such an arrangement without failing it.
What you can simply do is arrange for tiny getaways during lengthy conferences. Setup activities that people can engage in and rejuvenate themselves to make it through the remaining part of the conference that you have arranged. These could be anything from snack breaks, group discussions, games in the middle, or short discussions on irrelevant stuff like cooking, fun facts, or traveling.
3.Themes and Theater
A lot of businesses are actually trying to make their otherwise boring events lively and fun by adding theatrical elements like drama, short stand-up comedy sessions, etc. in addition to theming the events accordingly by using related arrangements for catering, and lighting. And this indeed is an amazing idea!
Incorporating theater, themes, and drama into your corporate events will not only ensure that the audiences remain engaged and entertained throughout the conference but will also help you build more personal and better relationships with them. So, it’s win-win!
Get your corporate event arranged professionally by connecting with the experts at Scottsdale Corporate Events. The team would be more than happy to bring your dream to life!